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Call for Proposals for 2017 GBA, GIP, and GIR Joint Spring Meeting Now Open

AAMC Group on Business Affairs (GBA), Group on Institutional Planning (GIP), and Group on Information Resources (GIR) Joint Spring Meeting


Meeting title: Coming Together to Serve
Tuesday, May 9 - Friday, May 12, 2017
Hyatt Regency, Atlanta, Ga.

Call for Proposals

To begin:
Visit the submission website
Download the detailed submission instructions as a PDF file 

Important: Submission Deadline: November 4, 2016, 11:59 p.m. ET

The Spring Meeting Planning Committee is soliciting proposals for breakout session presentations and posters during the GBA/GIP/GIR 2017 Joint Spring Meeting. The title of the 2017 meeting is “Coming Together to Serve” Proposals and posters that focus around the theme are encouraged.

This meeting provides a unique forum to promote and learn from the collaborations that occur daily at academic medical centers by bringing together three important professional groups within the AAMC: the Group on Business Affairs, the Group on Institutional Planning and the Group on Information Resources. The Committee is particularly interested in proposals from institutional teams that reflect the differing perspectives of the Groups. They also encourages proposals that reflect cross institutional collaborations. Priority will be given to these proposals.

Submission Categories
There are four opportunities for AAMC member institutions to submit a proposal:

Breakout sessions: These sessions provide opportunities for schools to highlight their recent innovations, projects, systems, or other practices. They should be applicable to other schools and should incorporate successes as well as challenges along the way. The session should include both a brief presentation on the chosen topic and ample time to engage the audience in discussion. Proposals that are organized like case studies are encouraged.

Posters: Posters allow for schools to highlight a specific program, project, innovation, system, dashboard, and/or building. Posters will be on display throughout the meeting.

Breakout with Poster: By selecting the Breakout with Poster submission type, authors will be responsible for presenting a Breakout Session and a Poster that builds the same topic as discussed in the presentation and should follow the guidelines for each as described above.

Digital Demonstrations: The digital demonstrations allow for real-time brief presentations and discussions on applications, technologies, or business intelligence tools being used to address institutional goals. Preference by the Committee will be given to demonstrations that bring together GBA, GIP and GIR members. Each demonstration should last up to 10 minutes, then there will be 10 minutes for participants to ask questions and discuss the technology.


Sample Proposal Topics
The breakout sessions will represent a mix of Group-specific programming, with topics that are of interest specific to Group members, and multi-disciplinary programming, with topics that are of interest to all three constituencies.

The topics listed below represent multi-disciplinary programming that are of interest to all three Groups. If there is an issue below that is not listed below, but you think would be of interest to GBA, GIP, and/or GIR members, the Committee would welcome that submission.

Preference will be given to proposals that represent the diverse viewpoints of the different disciplines and constituencies, and proposals that represent more than one institution.

Suggested topics of interest to GBA, GIP and GIR members:

  • Data driven academic medical centers /data driven decision making?
  • IT as a strategic partner in the planning process and business decisions
  • Unintended and intended consequences of new IT systems and the impact on operations and planning
  • Systems integration – technology, budgeting, planning and finance.
  • Strategic planning process – Involving IT at an early stage and recognizing the impact of budgeting decisions (and vice versa).
  • Disability accommodations (space, HR, technologies)
  • Research cores – space, people, computing needs

Proposal, Poster, and Digital Demonstration Guidelines
Priority will be given to proposals that are of interest to members of the GBA, GIP and GIR. We strongly encourage collaboration on proposals between attendees and among different perspectives.

Proposals that address topics identified above and that describe an established activity or implemented system are given priority.

Breakout sessions will be held Wednesday, May 10, Thursday, May 11, and Friday, May 12. Sessions are scheduled for 60 minutes. This should include time for questions and discussion.

Sessions may draw audiences of up to 75 people.

Depending on the number of proposals received and the topics of the sessions, you may be asked to collaborate with another academic medical center on the presentation if the topics are closely related.

Proposals must be submitted by constituents of AAMC member institutions and may include non-AAMC members or consultants if considered integral to the presentation. If a consultant is included in a presentation, they are only permitted to attend their session and not the full meeting. If a consultant wants to attend the full meeting, there are a limited number of commercial exhibitor spaces available. This is the only option for commercial organizations to attend the full meeting. Non-AAMC members that are not commercial organizations (i.e. federal and state representatives, other non-profit organizations, other higher education representatives) are handled on an individual basis. All commercial exhibitor requests and questions about non-AAMC member attendance should be addressed to Katie Beale at kbeale@aamc.org for more information.

Only proposals submitted on this submission website will be reviewed.

Additional documentation is not accepted and will not be reviewed.

If submitting multiple proposals please submit each proposal individually.

Conference fees, travel and lodging:
Speakers, poster participants, and digital demonstration presenters are responsible for registering in advance of the conference, paying the full registration fee and securing and paying for travel and lodging.

Meetings

Upcoming Meetings


GBA/GIP Joint Spring Meeting
April 17-20, 2018
Portland Marriott Downtown Waterfront
Portland, Ore.

Principal Business Officers’ Meeting
September 6-7, 2018
New York Marriott East Side
New York, N.Y.

Learn Serve Lead: The AAMC Annual Meeting
November 2-6, 2018
Austin, Texas

Recent Meetings


Learn Serve Lead: The AAMC Annual Meeting
November 3-7, 2017
Boston, Mass.

Principal Business Officers’ Meeting
September 14-15, 2017
The Westin Kierland Resort & Spa
Scottsdale, Ariz.
Presentations Available to Attendees

GBA/GIP/GIR Joint Spring Meeting
May 9-12, 2017
Hyatt Regency Atlanta
Atlanta, Ga.
Presentations Available to Attendees

Learn Serve Lead: The AAMC Annual Meeting
November 11-15, 2016, Seattle, Wash.

Principal Business Officers’ Meeting
September 22-24, 2016
Pinnacle Hotel Vancouver Waterfront, Vancouver, B.C.
Presentations Available to Attendees

GBA/GIP Joint Spring Meeting
April 12-15, 2016
Sheraton Centre Toronto, Toronto, Ontario
Presentations Available to Attendees