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ERAS® for Programs: Getting Started

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ERAS® is your partner during the recruitment process. We look forward to having you join us.

As a new ERAS® user, we want to give you the tools you need to quickly acclimate yourself. Below are some resources that will help you get started.

What is ERAS?

ERAS streamlines the residency application process for applicants, their Designated Dean's Offices, Letter of Recommendation (LoR) authors and program directors. By providing applicants the ability to build and deliver their application and supporting materials individually or as a package to programs, ERAS provides a centralized, but flexible solution to the residency application and documents distribution process. ERAS includes four individual-but-connected applications developed to serve the needs of each user group involved in the application process and provide impartial, confidential transmission of applications to programs.

Preparing Your Specialty

Programs cannot join ERAS on an individual basis; a commitment from the entire specialty is required. To join, specialties must meet these requirements:

  • Specialty leadership must contact ERAS using the ERAS support contact form
  • 80% of programs must agree to use ERAS
  • Specialties must come to a decision to join ERAS before November 1 each year

For more information, try contacting other ERAS users at your institution and learn about their experience.

New Programs

Newly accredited programs interested in participating with ERAS are required to submit a formal request. Please complete the New Program Submission Form and select Submit by E-mail. 

Osteopathic Programs with ACGME Accreditation

Osteopathic programs that received their ACGME accreditation ID can use the New Program Submission Form to request that their program be added to ERAS. ERAS treats all dually accredited programs as separate programs, so users will need to register them separately in ERAS Account Maintenance. Additionally, each program will have a separate applicant set in the PDWS. Users seeking access to their programs should discuss with their DIO (ACGME program) or DME (osteopathic program).

ERAS Staff will contact you to confirm your request within 5-10 business days.

 

Training

ERAS offers webinars, in addition to other Web-based learning tools including tutorials, job aids, and e-learning.

Program Updates

It is important that you keep your contact information updated to ensure you receive all communication from ERAS. Additionally, you will want to have an updated link to your website so applicants can research your program. If at any time your information changes, please be sure to update it in ERAS Account Maintenance (EAM).

Timeline

Mark down the most important dates for ERAS throughout the year.

ERAS® Registration

ERAS®registration for DIOs (Designated Institution Officials), and programs.

Registration allows you to:

  • Designate an ERAS® contact
  • Update contact information
  • Indicate your program participation status in ERAS®

 

How to Register

To register, please visit ERAS Account Maintenance (EAM). You will need your login ID and password (sent via email) to access the system. If you have not received your registration email, please contact the ERAS HelpDesk or at 202-828-0413.

Your login ID and password are case sensitive, so be sure to use lowercase letters only when logging in to EAM.

Confirm your program’s participation status. The participation status will be listed under the Account Overview Tab.

Update contact information pertaining to your program to ensure you receive ERAS emails.

Programs should include their web address in their program listing information section to ensure that applicants have access to relevant information such as program accreditation, requirements, and deadlines.

Note: Even after registration is complete, you may continue to access EAM to make program updates throughout the season.

Help Applicants Apply Smart

Our hope is that applicants will make more informed decisions in a timely manner, when programs populate the following optional fields in EAM under the “Program Listing” tab:

  • Web site — Add your program’s complete URL (including the prefix “https://”) to provide applicants an active hyperlink to your Web Page;

  • Program Information for Applicant — Add deadlines, descriptions of your patient population, curriculum/training opportunities, and/or any other information unique to your program;