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ERAS® for Programs: Getting Started

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ERAS is your partner during the recruitment process. We look forward to having you join us.

As a new ERAS user, we want to give you the tools you need to acclimate yourself quickly. Below are some resources that will help you get started.

What is ERAS?

ERAS streamlines the residency application process for applicants, their Designated Dean's Offices, Letter of Recommendation (LoR) authors, and program directors. By providing applicants the ability to build and deliver their application and supporting materials individually or as a package to programs, ERAS provides a centralized, but flexible solution to the residency application and documents distribution process. ERAS includes four individual-but-connected applications developed to serve the needs of each user group involved in the application process and provide impartial, confidential transmission of applications to programs.

New Specialties

The Participating Specialties and Programs page provides a full list of specialties currently participating in ERAS. If your specialty is listed and your program is not in ERAS, see the New Programs section below.

For your specialty to join ERAS please see the Getting Started and Additional documents sections below. We look forward to hearing from you!

Getting Started:

  • Participating programs must be accredited by the Accreditation Council for Graduate Medical Education (ACGME), Royal College of Physicians and Surgeons of Canada (RCPSC), or United Council for Neurologic Subspecialties (UCNS)
  • Deadline to join the next recruitment cycle (ERAS 2022 season) is November 1
  • Specialty leadership contacts ERAS using the ERAS support contact form

Additional documents needed:

  • A letter of intent from specialty leadership
  • A written agreement to an ERAS application cycle (Fellowship only)
  • Complete program listing spreadsheet (ERAS-provided)
  • Specialty information or requirements for their applicants (as applicable)

New Programs

Newly ACGME, RCPSC, or UCNS accredited programs (from specialties currently in ERAS) interested in participating with ERAS are required to submit a formal request. Please complete the New Program Submission Form

  • ERAS staff will contact you to confirm your request within 5-10 business days.

Single GME Accreditation:

AOA programs that have received ACGME accreditation will need to complete the New Program Submission Form for their new ACGME program.

Training

ERAS offers webinars, in addition to other web-based learning tools, including tutorials, job aids, and e-learning. Please contact Client Technical Support (CTS) at 202-828-0413 for additional assistance.

Timeline

Note these important dates for ERAS throughout the year.

ERAS Registration

ERAS registration for DIOs (Designated Institution Officials), and programs.

Registration allows you to:

  • Designate an ERAS contact
  • Update contact information
  • Indicate your program participation status in ERAS

How to Register:

To register, please visit ERAS Account Maintenance (EAM). You will need your login ID and password (sent via email) to access the system. If you have not received your registration email, please contact ERAS Client Technical Support (CTS)  at 202-828-0413.

Registration reminders:

  • Login ID and password are case sensitive, so be sure to use lowercase letters only when logging into EAM
  • Update your program’s participation status. The participation status will be listed under the Account Overview Tab
  • Confirm contact information pertaining to your program to ensure you receive ERAS emails

Help Applicants Apply Smart

Applicants will be able to make more informed decisions in a timely manner when programs populate the following optional fields in EAM under the “Program Listing” tab:

  • Website - Add your program’s complete URL (including the prefix “https://”) to provide applicants an active hyperlink to your Web Page
  • Program Information for Applicant - Add deadlines, descriptions of your patient population, curriculum/training opportunities, or any other information unique to your program

ERAS Communications

It is important that you keep your program and contact information updated to ensure you receive all communication from ERAS. You may update your information throughout the season in ERAS Account Maintenance (EAM).

ERAS® Registration

ERAS®registration for DIOs (Designated Institution Officials), and programs.

Registration allows you to:

  • Designate an ERAS® contact
  • Update contact information
  • Indicate your program participation status in ERAS®

 

How to Register

To register, please visit ERAS Account Maintenance (EAM). You will need your login ID and password (sent via email) to access the system. If you have not received your registration email, please contact the ERAS HelpDesk or at 202-828-0413.

Your login ID and password are case sensitive, so be sure to use lowercase letters only when logging in to EAM.

Confirm your program’s participation status. The participation status will be listed under the Account Overview Tab.

Update contact information pertaining to your program to ensure you receive ERAS emails.

Programs should include their web address in their program listing information section to ensure that applicants have access to relevant information such as program accreditation, requirements, and deadlines.

Note: Even after registration is complete, you may continue to access EAM to make program updates throughout the season.

Help Applicants Apply Smart

Our hope is that applicants will make more informed decisions in a timely manner, when programs populate the following optional fields in EAM under the “Program Listing” tab:

  • Web site — Add your program’s complete URL (including the prefix “https://”) to provide applicants an active hyperlink to your Web Page;

  • Program Information for Applicant — Add deadlines, descriptions of your patient population, curriculum/training opportunities, and/or any other information unique to your program;