The AAMC offers members access to a wide range of resources for enrollment, progression policies, away rotations, and more. Some resources require a member login.
Learn about the Committee on Student Records
Templates, Guides, and Publications
Effective Practices for Developing Policies on Good Standing (PDF)
This document outlines effectives practices for a medical school policies regarding designating a medical student in good standing.
Emergency Guidelines for Records Officers (PDF, login required)
This document provides emergency guidelines for student records officers.
Guidelines for Maintaining Active and Permanent Individual Student Records (PDF)
These are updated guidelines for medical schools regarding maintaining active and permanent individual student records.
Guidelines for Medical School Regarding Academic Transcripts (PDF)
These are updated guidelines for medical schools regarding academic transcripts.
Guide for Medical School Student Records Administrators on the LCME® Accreditation Process (PDF, login required)
This document provides guidance for registrars and student records administrators on the accreditation process and visits from the Liaison Committee for Medical Education.
Post Graduation Name Changes Best Practices (PDF)
This document outlines best practices for post graduation name changes on medical schools' official student records.
Standardized Immunization Form
This form, which aims to improve the process for submitting student immunization forms to institutions that host visiting students, may be adopted for use by any institution that hosts visiting students, regardless if the institution receives applications through the AAMC Visiting Student Learning OpportunitiesTM (VSLO®) program.
Uniform Clinical Training Agreement
The AAMC Uniform Clinical Training Affiliation Agreement is a simple, one-size-fits-all agreement designed to spell out roles and responsibilities between a medical education program and its clinical affiliates and to eliminate time spent negotiating (and re-negotiating) agreements.
Visiting Student Workgroup (VSW) Report (login required)
In 2016, COSR and the GSA Steering Committee convened a Visiting Student Work Group to improve the visiting student process for all invested parties: medical students, home institutions, host institutions, and residency programs. This document contains a summary of the group’s findings and recommendations.
In 2019, COSR presented several sessions at GSA Regional Meetings. Find copies of the slide decks in the PDFs below:
- Developing Effective Policies on Good Standing
- Leadership and Relationship Development for the Medical School Registrar
- Medical School Registrar and Financial Aid Administrators: Shared Issues, Best Practices, and Discussion
- FERPA: What the Registrar Needs You to Know
Programs, Services, and Databases
AAMC Visiting Student Learning Opportunities™
The AAMC Visiting Student Learning Opportunities™ (VSLO®) program enables medical and public health students to pursue short-term learning opportunities in locations away from their home institutions. Program participants include medical and public health students and institutions in the U.S. and around the globe.
Student Records System (SRS) (Sign In Required)
This centralized, online enrollment information enables all medical school student records administrators to track all individual students during their progress from matriculation through graduation. The SRS also supports the LCME in reporting enrollment measures. A more extensive introduction to the SRS is available.