Letter of Recommendation Portal (LoRP)
The Letter of Recommendation Portal (LoRP) enables LoR Authors and/or their designees to upload letters of recommendation (LoRs) to ERAS for distribution to training programs, at the request of applicants.
In the MyERAS application, applicants generate a Letter Request Form (LRF) for each LoR they are requesting and they provide the relevant author with the form. Authors and/or their designees use the unique Letter ID on each form to upload LoRs for applicants. A designee may not be a member of the hospital in an advising role or medical school staff supporting in the application process.
Letter of Recommendation Portal (LoRP) Guidelines
To access the Letter of Recommendation Portal (LoRP), you will need an AAMC account. If you already have an account, you may use your existing username and password.
In order for a letter to be uploaded to the Portal, the letter must meet the following system requirements:
• File must be in a PDF format.
• File size cannot exceed 500KB.
• File cannot be password protected, encrypted and/or contain an electronic signature.
• File name cannot contain spaces or special characters (i.e. hyphens, slashes, period, etc.).
• Page size must be 8.5 x 11 inches.
It is recommended that letters are written on a professional letterhead and signed by the author. Before uploading a letter, carefully review the letter for accuracy and grammatical errors.
Standard Forms/Letter of Evaluation
Programs may request standardized forms/letters in addition to or instead of a narrative letter. If the standardized form/letter is requested in addition to the narrative letter, both documents should be uploaded as on single PDF file. Otherwise, the standardized form/letter should be uploaded alone.
Creating an AAMC Account
To access the LoRP, you will need an AAMC account. If you already have an account, you may use your existing user name and password to access the Letter of Recommendation Portal (LoRP).
Please visit https://services.aamc.org/eras/lorportal and click Create AAMC Account.
Input your Personal Information and then click Continue.
Select the option that best describes you. Then, click Next. Based on you selection, you may be prompted to answer some additional questions.
Create your account by completing all of the fields and clicking the checkbox to confirm that you have reviewed and agree to the AAMC’s Privacy Statement and the Terms and Conditions. Then, click Submit.
You will receive a confirmation email. In order to verify your account, you must click the link provided in the email to complete your AAMC account registration.
Using the user name and password you created, sign in to the Letter of Recommendation Portal (LoRP).
Uploading a Letter of Recommendation (LoR)
Step 1: Identify the ERAS Letter ID on the Letter Request Form (LRF) you received from the applicant. Then, click + Add New LoR.
Step 2: Enter the ERAS Letter ID exactly as it appears on the Letter Request Form (LRF) and click Continue.
Step 3: After verifying the ERAS Application Season, Applicant and LoR Author Details, mark the checkbox at the bottom of the screen and click Upload.
Click Cancel, if the ERAS Application Season, Applicant and/or LoR Author Details are incorrect. Please notify the applicant so he/she can make corrections and provide you with a new Letter Request Form (LRF) to upload your letter.
Step 4: Upload the LoR by selecting Browse to locate the file. Then, click Continue.
Step 5: After verifying the LoR, click Finish. A confirmation message will appear. After reading the message, click OK to proceed with uploading the LoR.
Then, the LoR Manager screen will display and you will be able see that the LoR was successfully uploaded.
Uploading a New Version of an Existing LoR
Identify the applicant that you will be uploading a new LoR for on the LoR Manager screen and click the upload icon located in the Upload LoR column.
Follow the same steps used to upload the initial letter including:
• Verify the ERAS Application Season, Applicant and LoR Author details
• Upload the LoR and
• Verify the LoR
Note: Programs will only be able to see the most recent version you have uploaded but you will see all versions you have uploaded.