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GIP News

July 1, 2020

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The primary mission of the AAMC's Group on Institutional Planning (GIP) is to advance the discipline of planning in academic medicine by enhancing the skills and knowledge of professional planners; to promote the value of planning; and to connect people, resources, and ideas.

GIP News and Business

Welcome from the Chair

Greetings, GIP Members-

Our academic medical centers are living through difficult times. Along with the world, we are facing a global health crisis that is presenting us with challenges we never would have imagined at the beginning of this year. Although it may be cliché, we will get through this together. The AAMC is committed to our mission to advance the discipline of planning in academic medicine by enhancing the skills and knowledge of professional planners, promote the value of planning, and connect people, resources, and ideas. As we will not be able to meet in person over the coming months, the AAMC and the GIP Steering Committee are fully committed to finding effective and innovative ways to bring our community together to learn. Therefore, I ask that you fill out this brief survey regarding your professional development needs and how they can be achieved virtually. Thank you to those that have already completed it.

Each spring, the GIP constituents meet to explore the tools, opportunities, and resources that allow our medical schools to thrive in times of change and crisis. Although we were not able to meet in San Francisco in April for the GBA/GIP 2020 Joint Spring Meeting, we are offering selected sessions from our spring meeting program through a series of moderated calls and webinars. On June 18, 2020, GIP Steering Committee Chair-Elect Brian Smith, Chief Ethics and Compliance Officer and Senior Associate Vice Chancellor – Research, University of California, San Francisco, along with GBA member Anja Paardekooper, Senior Associate Dean of Finance and Administration, David Geffen School of Medicine at UCLA, moderated a discussion attended by 125 participants, on topics that are relevant to the “new normal” we find ourselves in, including: teleworking policies, implications on space, rethinking our business processes, and equity.

We are committed to staying connected as we acclimate to our new normal. Please join us for future moderated calls and webinars, more details can be found below.

Sincerely,

Denise Johnson
National Chair, Group on Institutional Planning, AAMC
Director of Planning and Operations
Saint Louis University School of Medicine
denise.johnson@health.slu.edu

2020 GBA/GIP Virtual Programming

Please join us as we continue to deliver content from the GBA/GIP 2020 Joint Spring Meeting.

Going from Funds Flow Model to Hard Wiring Through Financial & Budget Management Systems Webinar

July 24, 2020
11:00 AM - 12:00 p.m. (ET)
Register Now

The fiscal constraints related to a funds flow model drive a critical need for financial and budget management systems and tools that allow for appropriate hard wiring of fiscal management. Over the last two years, the Emory School of Medicine (ESOM) Fiscal Affairs team has worked to implement technology solutions that allow for improvements in budgeting, forecasting, compensation planning, and reporting. This has allowed for a higher level of on-going, real-time data analytics too and enabled oversight and adherence to the principles of ESOM Financial Strategic Alignment. During this session, presenters will provide previews of the tools and insights into how the tools have enabled the ESOM to improve financial funds management and strategic decision-making.

Learning Objectives:

  • Understand the approach to developing a roadmap for prioritizing improvement initiatives
  • Develop key reports and approaches to improve budgeting, forecasting, reporting and compensation planning
  • Collaborate across many audiences to identify needs, develop solutions, and work through continuous process improvement and on-going roadmap development

Speakers:

Beth Boatwright, CPA
Chief Financial Officer
Emory University School of Medicine

Heather Hamby, MPH
Executive Associate Dean
Emory University School of Medicine

Robb Merritt, BS
Controller
Emory University School of Medicine

Ann Uher, BS
Director, Accounting & Analytics
Emory University School of Medicine

Developing, Implementing and Monitoring Your Strategic Plan Webinar

August 26, 2020
3:30-4:30 p.m. ET
Register Now

This webinar, part of the 2020 GBA/GIP Virtual Programming series, will focus on developing, implementing and monitoring your strategic plan. A strategic plan identifies how an organization will prioritize their resources to achieve a desired future state while positioning itself to be competitive within the industry. Strategic plans most notoriously fail in the implementation phase; however, implementation success hinges upon the quality of the plan formulation. This session will provide a strategic planning overview, medical school specific approaches, as well as how to utilize logic models as a strategic planning framework.

Learning Objectives:

  • Articulate the four major components of a strategic planning process in academic medicine.
  • Identify essential skill sets that strategic planners must master to manage a successful planning process.
  • Understand how and when to implement various tools into individual schools’ planning processes.

Speakers:

Carolyn Brayko, PhD
Director, Organizational Development & Strategic Planning
Office of the Dean
University of Nevada, Reno School of Medicine

Janice Renfro, MBA
Director of Data Governance
Washington University School of Medicine

Katy Stevenson, MPP
Program Administrator, Strategy, Planning and Development
Office of the CEO and Dean
University of Rochester School of Medicine and Dentistry

Questions? Contact Shawn Rosen-Holtzman or Heather Sacks.

Back to Campus Amidst a Pandemic: Preparing for the Return of Students to the Medical School Campus

Tuesday, July 14, 2020
4:00-5:00 p.m. ET
Register Here

Plans are underway at medical schools to welcome students back to campus after shuttering at the start of the pandemic. In addition to preparing for returning students, an entirely new class is set to join the campus as well. This webinar/community discussion will allow institutions to learn and share from one another about strategies and arrangements being made for re-opening your medical school. The discussion will offer perspectives from leaders from education, student affairs, facilities, and technology who will share their current plans, decisions for new policies, and unique challenges they are anticipating.

Topics to be discussed include:

  • Student, faculty, and staff safety; accommodations for students with unique needs
  • How federal, state, and local guidance is influencing plans for re-opening; impact on the local community
  • Balancing in-person and online learning – what are the technology needs
  • Building(s) and facility infrastructure considerations
  • Consistency across multiple campus sites and with the larger university system
  • Changes in staffing support levels

Facilitator:

Geoffrey Young, PhD
Sr. Director, Student Affairs and Programs, AAMC

Speakers:

Jill Jemison
Assistant Dean for Technology/Chief Information Officer
University of Vermont Larner College of Medicine

N. Kevin Krane, MD, FACP
Vice Dean, Academic Affairs
Tulane University School of Medicine

Wanda Lipscomb, PhD
Senior Associate Dean for Diversity and Inclusion and Associate Dean for Student Affairs
Michigan State University College of Human Medicine

Sri Sankarapu
Director of Space Planning
Keck School of Medicine of the University of Southern California

Attendance is open to participants from AAMC member institutions. For questions, please email ekendrick@aamc.org.

AAMC News

New episode of “Beyond the White Coat” podcast examines racism as a public health emergency

In the season finale of the AAMC podcast “Beyond the White Coat,” David Skorton, MD, AAMC president and CEO, and Malika Fair, MD, MPH, AAMC senior director of health equity partnerships and programs, discuss what forces are driving the disparities in health care access, how physicians can work to acknowledge and address racism against Black Americans, and what the academic medicine community can do to address institutional and systemic racism.
Read More

AAMC statement on presidential proclamation limiting nonimmigrant visas

The AAMC issued a strong statement on the proclamation signed by President Trump limiting certain nonimmigrant visas through Dec. 31. “The AAMC is deeply troubled by this proclamation, which will hinder our nation’s health care workforce and biomedical research enterprise. The medical residents, physicians, postdoctoral researchers, and graduate students who work and train in the United States with H-1B and J-1 visas are integral to providing health care nationwide.”
Read More

AAMCNews: The pandemic has disrupted medical school admissions. A dean urges students to apply anyway.

Applying to medical school is just the first of many challenging but rewarding steps in the journey to becoming a physician. It’s a journey well worth taking, writes Joseph Kerschner, MD, dean of the school of medicine at the Medical College of Wisconsin and chair of the AAMC Board of Directors.
Read More

Bipartisan legislation introduced to support U.S. research impacted by COVID

On June 24, U.S. Reps. Diana DeGette (D-CO), Fred Upton (R-MI), Eddie Bernice Johnson (D-TX), Frank Lucas (R-OK), Anna Eshoo (D-CA) and Anthony Gonzalez (R-OH) introduced the Research Investment to Secure the Economy (RISE) Act. The bipartisan legislation is to authorize funding to resume U.S. research that has been impacted by the pandemic. The AAMC has endorsed the RISE Act, which is consistent with the AAMC's request for $26 billion in scientific research relief.
Read More

AAMC statement on Supreme Court decision on DACA

David J. Skorton, MD, AAMC president and CEO, issued a statement on the U.S. Supreme Court’s 5-4 decision that the Trump administration did not provide adequate justification for terminating the Deferred Action for Childhood Arrivals (DACA) program. “The AAMC applauds the Supreme Court’s ruling, which leaves the DACA program in place. DACA has allowed hundreds of thousands of law-abiding, tax-paying individuals to contribute to our country in countless ways. We are particularly appreciative that the ruling will allow almost 30,000 health care workers to continue to provide care to millions of patients across the country as the COVID-19 pandemic continues.”
Read More

AAMC hosts press teleconference on racism and health

In the wake of nationwide protests against police violence and racism, and the continuing coronavirus pandemic, the AAMC hosted a press conference on racism and public health on June 12. Hosted by David J. Skorton, MD, president and CEO of the AAMC, several AAMC experts answered questions and provided perspectives on the current state of race and health inequities at the intersection of public health, public policy, medical education, research, and clinical care. The press conference included remarks from David Acosta, MD, AAMC chief diversity and inclusion officer, Malika Fair, MD, MPH, AAMC senior director, health equity partnerships and programs, Philip M. Alberti, PhD, AAMC senior director, health equity research and policy, and others. A recording is available.
Read More

AAMC joins higher ed associations on Title IX amicus brief

The AAMC has joined the American Council on Education and 23 other higher education groups on an amicus brief calling for a delay in implementation of a new Title IX rule. The AAMC has previously expressed concerns about changes in Title IX rules that would undermine the ability of higher education institutions to ensure prompt, equitable, and fair resolution of sexual harassment allegations.
Read More

AAMCNews: Telemedicine paradoxically deepened our connections with patients

An exponential surge in video visits during COVID-19 provided unexpected benefits for patients and providers, two physicians say, including a strengthening of the doctor-patient relationship.
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AAMC statement on HHS nondiscrimination final rule

The AAMC issued a statement on the recent U.S. Department of Health and Human Services (HHS) rule that makes changes to nondiscrimination provisions applicable to federally-supported health programs. “We strongly oppose any effort to encourage or promote discrimination in any form. Specifically, we continue to object to the removal of the enumeration of groups who are protected from discrimination in the administration of HHS programs and services as this will harm access to health care for LGBTQ Americans.”
Read More

AAMCNews: DACA physicians serve on COVID-19 front lines

The Supreme Court’s June 18 ruling vacated the administration's rescission of the Deferred Action for Childhood Arrivals (DACA) program, granting temporary reprieve to nearly 200 medical students and residents amidst a pandemic and physician shortages.
Read More

AAMC, Vizient expand benchmarking capabilities to community providers through Clinical Practice Solutions Center

The AAMC and Vizient have announced the launch of community benchmarking capabilities for physicians within the Clinical Practice Solutions Center (CPSC), a unique analytics platform that drives performance improvement for academic and community practices. The addition of community benchmarking expands the capabilities of CPSC to provide key metrics that enable practices to better meet the challenges in a rapidly changing marketplace, and allows for a more complete picture of medical group performance.
Read More

Recommended Reading

Skorton, Laret: Fixing the health care system

A recent USA Today op-ed co-authored by AAMC President and CEO David Skorton, MD, and UCSF Health President and CEO Mark Laret discusses problems in the nation’s health care system that have been highlighted and exposed by the COVID-19 pandemic. The authors assert that now is the time to make meaningful, lasting changes, proposing five ideas for reform efforts that ensure that the needs of patients always come first.
Read More

The Health Care Chief Wellness Officer: What the Role Is and Is Not

The authors discuss the health care chief wellness officer, a new position at large health care organizations and institutions that was established to reduce the rate of burnout and occupational distress among clinicians.
Jonathan Ripp, MD, MPH, and Tait Shanafelt, MD
Read More

Managing a Specialty Service During the COVID-19 Crisis: Lessons from a New York City Health System

The authors describe their experiences and share lessons learned regarding patient triage, staff safety, workforce management, and the psychological impact as they have adapted to a new reality in Montefiore Medical Center’s Department of Neurosurgery.
Adam Ammar, MD, Ariel D. Stock, MD, PhD, Ryan Holland, MD, Yaroslav Gelfand, MD, and David Altschul, MD
Read More

Challenges to Strategic Planning

O’Brien, David
Academic Medicine: 95(6):820, June 2020.
Read More

In Reply to O’Brien

Mallon, William T.
Academic Medicine: 95(6):820-821, June 2020.
Read More

Learning Opportunities 

Register for AAMC community forum webinar with NIMHD director

Registration is open for the next AAMC community forum webinar for the extramural research and research training communities on July 9. The discussion will feature an update from Eliseo Pérez-Stable, MD, director of the National Institute on Minority Health and Health Disparities (NIMHD). Registration is required. Attendees can also register for the entire series of the community forums taking place throughout the year.
Register Now

Watch webinar on the impact of Covid-19 on medical discovery

Research!America hosted a recent webinar to explore the impact of the COVID-19 pandemic on biomedical research as well as discuss opportunities for the public and private sector to quickly reboot R&D as the nation reopens. Panelists included National Cancer Institute Director Ned Sharpless, MD, and Heather Pierce, AAMC senior director of science policy and regulatory counsel. A recording is available.
Read More

Leading Through Crisis: New Two-Part Audio Series Now Available

As part of the AAMC’s commitment to providing you with timely and relevant content and resources to support you during these challenging times, we’ve added a new audio series focusing on leadership and decision making in times of uncertainty to our Crisis Leadership Virtual Resource Library. Featuring decision-making authority Kathy Pearson, PhD, and Todd Henshaw, PhD, an expert in leadership and leader development, Leading Through Crisis offers strategies to enable you to lead and make decisions effectively during times of crisis while preparing for the challenges and opportunities that will emerge in a post-crisis future. We invite you to email us to suggest additional crisis leadership resources to share with the academic medicine community. Listen to the conversation.

Recording Now Available — The Path Forward in GME: An AAMC Crisis Leadership Panel Discussion

Leaders in graduate medical education (GME), thank you for joining us for The Path Forward in GME: An AAMC Crisis Leadership Panel Discussion. If you were not able to participate, we want to make you aware that the recording is now available and can be accessed at your convenience. For additional crisis leadership content, please visit AAMC’s Crisis Leadership Virtual Resource Library. Listen to The Path Forward in GME.

Publications & Resources

New AAMC collection of resources on racism and health

The AAMC has curated a collection of articles and resources to assist member institutions, constituents, and the public in learning more about and exploring the complex issues and strategies to combat racism and make health care more diverse, equitable, and inclusive. The collection will be updated regularly.
Read More

Updated AAMC publication on managing medical school debt

An updated version of the AAMC resource, Education Debt Manager for Matriculating and Graduating Medical School Students, is now available. The free comprehensive guide, now updated semiannually, is designed to help medical school students, residents, and financial aid staff navigate the complexities of student debt.
Read More

Recommendations for away rotations and interviews for fellowship applicants in 2020-2021

The Coalition for Physician Accountability, of which the AAMC is a member, was established to promote professional accountability by improving the quality, efficiency, and continuity of the education and assessment of physicians. A work group of the Coalition has issued recommendations to guide the transition from residency to fellowship during the COVID-19 pandemic. The recommendations address transition to residency concerns for the 2020-21 cycle using guiding principles that prioritize patient care and the safety of the community, patients, and learners.
Read More

Data snapshot highlights expanded services at AAMC-member teaching hospitals during COVID-19

The COVID-19 pandemic has created myriad needs in both diagnosing cases and preventing the spread of the virus to patients and health care workers, and academic medical centers have adapted their services by expanding access and establishing new care settings suited to the challenges of COVID-19. A new data snapshot highlights results of a survey of 29 AAMC-member teaching hospitals and their expanded services to support patients during the pandemic.
Read More

New MedEdPORTAL® collection of anti-racism resources for educators

MedEdPORTAL®, the open-access journal of the AAMC, has created a collection of resources to provide educators with practice-based, peer-reviewed content to teach anti-racist knowledge and clinical skills and elevate the educational scholarship of anti-racist curricula. The new resources will support a community of collaborators dedicated to the elimination of racism in medical education.
Read More

AAMC Video Interview Tool for Admissions now available

The AAMC has developed a new resource, the AAMC Video Interview Tool for Admissions (AAMC VITA), for use during the 2021 application cycle. AAMC VITA was developed in collaboration with AAMC member institutions as applicants and admissions committees manage their applications, interviews, and selection processes during the coronavirus pandemic. Medical schools interested in utilizing AAMC VITA during the 2021 application cycle are encouraged to contact schoolrel@aamc.org by July 10.
Read More

AAMCNews: Pandemic magnifies doctor shortage

A new AAMC report projects a shortage of up to 139,000 physicians by 2033, including shortfalls in both primary and specialty care. Among the factors: older patients and retiring doctors.
Read More

Welcome New Members 

(June 1-30, 2020)

John Horvat – Southern Illinois University School of Medicine
James Nerone – Southern Illinois University School of Medicine

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