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GIP News

September 1, 2020

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The primary mission of the AAMC's Group on Institutional Planning (GIP) is to advance the discipline of planning in academic medicine by enhancing the skills and knowledge of professional planners; to promote the value of planning; and to connect people, resources, and ideas.

GIP News and Business

Dear Colleagues,

You inspire me, encourage me and give me hope.

As I gather my thoughts and compose my words to speak with you, I feel more challenged than a man attempting to herd cats. Over the last few months, and in recent days, I have been moved by an onslaught of events. The unexpected passing of Chadwick Boseman, a world-renowned actor, who we’ve come to learn masterfully performed his best work while privately fighting a losing battle with colon cancer. The loss of respected college basketball coach, John Thompson, heralded as much for being the first African American man to win the Men’s Basketball Division I Championship as he is for his championing the personal growth and development of young Black male athletes. The extrajudicial killing of George Floyd and seven shots to the back of Jacob Blake disturbed my soul to the very core. And then there is the ongoing COVID-19 pandemic.

Like many, if not all of you, COVID-19 has created an unprecedented need for our emergency management, strategic planning, facilities management, institutional planning and other unique skill sets that members of the GIP bring to the campuses of our medical schools, teaching hospitals, research institutes, and academic medical centers. From coast to coast we have been called into action in a way we could not have imagined and each and every one of you has risen to the challenge. I know this to be true because whether it is remote teaching, COVID-19-related research, compassionate clinical care, or student-led demonstrations, these vital functions have proceeded with minimal interruption. And on rare occasion when interruption occurred, we nevertheless preserved to ensure that our students’ education continued; our scientists returned to the labs; and our clinicians could care for our most vulnerable populations.

You have successfully done all of this in the midst of the greatest civil discontent and unrest our nation has seen since the 1960’s. The operative word in that last sentence is ‘seen’. Unlike 60 years ago, due to the advent of social media and a 24-hour cable television news cycle, we are all front and center, personally witnessing the brutality and deeply ingrained systematic injustices that continue to plague our country. We have a renewed awareness and heightened consciousness to the shootings, killings, and callous violence inflicted upon unarmed Black Americans. The present-day experience of unfathomable racial discord in the United States has shown us that in spite of our best efforts toward diversity, engagement, and inclusion, Blacks and other people of color, women, and underrepresented minorities, the chasm between equality with White male counterparts in the workplace, and our nation, still exists.

In the health sciences, we know that team-based approaches produce the best outcomes. Studies in organizational management and efficiency demonstrates that diverse teams perform better and produce greater results than homogenous teams. Of all the AAMC affinity groups, the GIP is probably the most diverse. At least by professional discipline and job title. I would also argue that of all our colleagues, we are often the last to be considered in the day-to-day delivery of our mission; but we are the most integral to the infrastructure of our institutions. We understand, from our professional roles, what it means to be discounted, overlooked, or just simply unappreciated. I have advocated that we, the GIP, are Gifted and Intelligent People, who are valuable members of the academic medicine community.

Like me, I know that you too are committed to a more just society where we all are valued, included, and our lives respected. We continue to serve on the front lines of the battle with COVID-19 and the ongoing fight for racial equality. Whether you give your best with the gracious dignity of someone like Chadwick Boseman, or you choose to boldly make your presence known coaching and leading from the sidelines similar to John Thompson, I know that you’re committed to truly making a difference. And that is why you inspire me, encourage me, and give me hope.

While challenges from COVID-19 may force our strategies to shift, they cannot upend the overdue progress we make towards a more diverse, equitable, and inclusive future in academic medicine and science. Join me this month for a moderated call on Sep. 10th at 3 pm ET as part of our 2020 GBA/GIP Virtual Programming to explore the intersections of planning, diversity and inclusion, and medical school operations within the framework of our new reality.

Sincerely,

Walter L. Douglas, Jr.
Chief Operating Officer
Office of the Dean
Rutgers New Jersey School of Medicine
Past Chair, Group on Institutional Planning (GIP)

Farewell to Hannah Lawrence

We would like to wish Hannah Lawrence, GIP Steering Committee Member and DDAMC GIP Co-Chair, congratulations on her new opportunity as Associate Dean at the University of Chicago in the Physical Sciences Division. In her new role, she will report to the Dean and have responsibility for communications, human resources, strategic planning and diversity, equity and inclusion. Because her new role is outside of the Medical School, she will be stepping down from her GIP leadership roles. I hope you will take a moment to reach out to Hannah and thank her for her many GIP contributions. Due to her departure from the GIP, we are recruiting a new DDAMC GIP Co-Chair. More details can be found below.

Recruitment of new DDAMC GIP Co-Chair

The Data Driven Academic Medical Centers (DDAMC) Work Group seeks to be a coordinating source of resources to share knowledge and enable academic medical centers to leverage new and existing data to inform the decisions across its missions, strategic initiatives, and daily operations. This cross-cutting work group is led by chairpersons coming from the GIR, GBA, and GIP and is open to all AAMC constituents, with the goal of building a community of members who are interested in this topic and taking part in collaborative opportunities and projects surrounding data-driven activities and initiatives. If you have an interest in serving as the GIP co-chair of this Work Group, please contact Shawn Rosen-Holtzman at srosenholtzman@aamc.org.

Webinar on Building and Sustaining High-Functioning Teams

September 17, 2020
2:00-3:00 PM ET
Register Now

Teaming is an essential component of any organization’s success. By developing a culture and skills that promote psychological safety and collaboration, a team leader can build this capacity and effectiveness. This webinar will present:

  • Defining “teaming” in the context of academic healthcare
  • Explore prevalent models of teamwork and how they are currently implemented in academic healthcare
  • Identify teaming strategies that can be developed to support your institution

GIP members are often the “glue”- we play important roles in communication, collaboration and coordination within our institutions. This interactive webinar will help sharpen your skills to grow highly functional teams as well as share best practices.

Speakers:

Sarah Peyre, EdD, MS
Dean
Warner School of Education and Human Development
The University of Rochester

Katy Stevenson, MPP
Program Administrator, Strategy, Planning and Development
University of Rochester Medical Center
Immediate Past Chair, AAMC Group on Institutional Planning (GIP)

Questions? Contact Shawn Rosen-Holtzman.

2020 GBA/GIP Virtual Programming

Please join us as we continue to deliver content from the GBA/GIP 2020 Joint Spring Meeting.

Developing, Implementing and Monitoring Your Strategic Plan Webinar

September 10, 2020
3:00 - 4:00 p.m. (ET)
Register Now

While challenges from COVID-19 may force our strategies to shift, they cannot upend the overdue progress we make towards a more diverse, equitable, and inclusive future in academic medicine and science. Join this moderated call to explore the intersections of planning, diversity and inclusion, and medical school operations within the framework of our new reality.

Topics:

  • Our Current State: Leading and navigating reactions to COVID-19.
  • Reaching Out: How do we build connections with colleagues and teams in our new normal work environment? Talk through changes to remote policies, recruitment practices, and adapting your relationships and networks to a world without “watercooler” talk.
  • Investing in the Future: Explore opportunities to incorporate DE&I into strategic planning and the recruitment process. What does disrupting the system look like? From charging the hiring committee to sunshine laws, engage in an open dialogue about practicalities and logistics.
  • Nurturing Change: How do we leverage succession planning for a diverse workforce? Do you have mentorship programs in place for women and minorities? Discuss strategies for incorporating these programs and initiatives at your institution.

Speakers:

Daniel Blash, Ph.D.
Vice Dean of Diversity, Equity, and Inclusion
Chief Diversity Officer
Saint Louis University School of Medicine

Walter L. Douglas, Jr.
Chief Operating Officer
Office of the Dean
Rutgers New Jersey School of Medicine

Corina E. Velasquez
Associate Director, Human Resources
University of Florida College of Medicine

Faculty Office Space – Research and Strategies to Address Real Versus Perceived Needs Webinar

October 6, 2020
3:00 - 4:00 p.m. (ET)
Register Now

A daunting challenge facing all academic health systems is how to effectively accommodate faculty offices within the policies, practices, and resource capabilities of universities and their colleges of medicine. This presentation shares research conducted with faculty– individually and in focus groups, in partnership with a national research-oriented furniture vendor, on what they truly need and why that is the case. Interpersonal and cultural dynamics, including perceived entitlements, are considered along with legitimate functional need in an effort to determine where private faculty offices fit within a larger overall strategy. Outcomes include revised office size guidelines, appropriate levels of faculty choice in their office spaces, 'branded' finishes, modularity, and reasonable comparability between existing office environments and new office space. Strategy also addresses the degree to which Department and Division faculty warrant immediate proximity to staff, fellows, research and clinical spaces, and other interdisciplinary faculty. Implementing the findings requires aligned senior leadership, a communication plan, supply chain and vendor partnerships, enlightened construction professionals, and a connection to the College's Capital Plan.

Learning Objectives:

  • Distinguish between real and perceived needs of physicians as office workers.
  • Effectively address often unsubstantiated claims of office needs and requirements across variables such as age, practice type, privacy, and location.
  • Implement strategies, tools, and tactics employed at a growing public, research-oriented academic health system to deal with the faculty office crisis.

Speakers:

William Orosz, MPA
Administrative Director, Planning Services
The Ohio State University Wexner Medical Center

Corrie Feldmann, MA
Senior Facility Planner
The Ohio State University Wexner Medical Center

Questions? Contact Shawn Rosen-Holtzman or Heather Sacks.

AAMC News

AAMC statement on revised CDC guidelines for COVID-19 testing

AAMC Chief Scientific Officer Ross McKinney, Jr., MD, and AAMC President and CEO David J. Skorton, MD, issued a statement on revised guidelines on SARS-CoV-2 (COVID-19) testing from the Centers for Disease Control and Prevention (CDC). “The AAMC is alarmed at the changes to the CDC’s guidelines for SARS-CoV-2 (COVID-19) testing which recommends that individuals who have been exposed to someone with COVID-19 do not need to be tested unless they show symptoms of the disease. This recommendation is irresponsible when we know that roughly 40% of SARS-CoV-2 transmissions come from an asymptomatic person. A high proportion of people who are infected with SARS-CoV-2 never develop symptoms but are contagious and can infect others who may later develop symptoms.”
Read More

AAMC statement on the Department of Justice’s challenge to Yale’s admissions process

AAMC President and CEO David J. Skorton, MD, and Chief Legal Officer Frank Trinity, JD, issued a statement in response to the U.S. Department of Justice (DOJ) challenging the admissions process of Yale University. “We are disappointed in the Department of Justice’s announcement yesterday challenging Yale University’s admissions process. The investigation appears to have been hastily concluded and based on a mistaken premise that academic metrics should drive admissions decisions to the exclusion of other factors. We note that the Department’s position on this issue did not sway the U.S. District Court of Massachusetts, which recently upheld Harvard’s admissions process against a similar challenge.”
Read the Full Statement

2020 AAMC Awards winners announced

The AAMC has announced the 2020 recipients of the association’s annual awards, which honor individuals and institutions making outstanding contributions to medical education, research, clinical care, and community engagement. The award winners will be recognized in a video tribute during Learn Serve Lead 2020: The Virtual Experience in November. Nominations for the 2021 AAMC Awards are now open.
Read More

AAMC open letter to MCAT examinees and our community

The AAMC published an open letter from David J. Skorton, MD, AAMC president and CEO, and Joseph E. Kerschner, MD, Chair, AAMC Board of Directors, that addresses concerns that some have expressed about administration of the MCAT exam during the pandemic. To make the process as fair as possible in this difficult and challenging year and to preserve the integrity of the exam, the MCAT will continue to be administered in testing centers under strict safety protocols for the current admissions cycle. The AAMC also posted a statement by the Council of Deans Administrative Board.
Read More

Updated AAMC guidance on medical student participation in direct in-person patient contact activities

On Aug. 14, the AAMC published updated guidance for medical schools regarding the participation of medical students in direct in-person patient care activities. The updated guidance is based on recognition that to address ongoing national physician workforce needs, the clinical education of medical students – including their involvement in direct in-person patient contact activities – must continue with appropriate attention to safety during the COVID-19 pandemic. Collaboration between medical schools and their clinical partners is particularly critical to ensure these national workforce needs continue to be addressed.
Read More

AAMCNews: COVID-19 disrupted health care for other serious conditions. Now, physicians worry about the long-term consequences

As patients avoided hospitals and doctors’ offices, conditions like cancer and heart disease went untreated. Health care providers now stress the importance of non-COVID-19 care as the pandemic stretches on.
Read More

AAMC releases national guidance on face coverings

The AAMC has compiled the latest scientific information on mask usage from the Centers for Disease Control and Prevention, state and local governments, and public health experts into one commonsense, scientific approach to mask wearing for the public to help prevent and lower the transmission of the coronavirus. This national guidance, The Way Forward on COVID-19: Consensus Guidance on Face Coverings from the AAMC Research and Action Institute, builds on the AAMC’s recently released road map to reset the nation’s response to the pandemic.
Read the Press Release

Learning Opportunities

AAMC webinar on clinician well-being and resilience

As the COVID-19 public health emergency continues, academic clinicians face unique challenges as they juggle clinical, research, and administrative stressors. On Sept. 15 at 2 p.m. ET, the AAMC will host a webinar featuring Bernard Chang, MD, PhD, Columbia University Irving Medical Center, who will discuss the body of research on the results of stress on mental and physical health and the impact of the COVID-19 pandemic on clinician well-being. Dr. Chang will also highlight steps academic health centers can take to mitigate the negative impacts of stress across clinical, research, and educational missions. A Q&A session following the presentation will be moderated by Mona Abaza, MD, MS, University of Colorado Anschutz Medical Campus, who serves as chair of the CFAS Faculty Resilience Committee. The webinar is convened by the AAMC’s Research on Care Community (ROCC) and Council of Faculty and Academic Societies (CFAS).
Register Now

IAPHS webinar on population health science partnerships

On Sept. 17 at 12 p.m. ET, the Interdisciplinary Association for Population Health Science (IAPHS), in collaboration with the Population Association of America, will host a webinar on population health science partnerships. Historically, population health sciences have focused on factors affecting the health of populations and medicine has been focused on treating individual patients. Increasingly, health care is embracing a “population management” approach. This webinar will explore the increasing opportunities for partnerships between health care systems and population health science, with an emphasis on how these can advance population health and equity, and why additional approaches, beyond health care, will still be needed.
Register Now

Beyond Climate Surveys: Achieving Inclusion Excellence in Research and Clinical Settings Webinar

Beginning on Sept. 23, 3 p.m. ET, the AAMC Group on Research Education and Training (GREAT) and Group on Women in Medicine and Science (GWIMS) are hosting a series of webinars to address some of the critical topics at the intersection of gender equity and biomedical research training. DE&I leaders are called to move their institutions beyond compositional diversity and towards inclusion excellence. To assist with these efforts, the AAMC developed the tool FPIE (Foundational Principles of Inclusion Excellence). Through rich and transparent dialogue, the FPIE allows stakeholders to assess their institutions’ work and learning environments based on 9 principles of inclusion. The webinar’s goal is to share the experiences of schools that piloted the tool (i.e., launching strategies, implementation, and action plan execution) and invite attendees to think about how they may employ the FPIE at their institutions in research and clinical spaces.
Register Now

Recommended Reading

AAMC responds to the American Heart Association’s statement on race-conscious admissions

AAMC President and CEO David J. Skorton, MD, and AAMC Chief Diversity and Inclusion Officer David A. Acosta, MD, issued a statement in support of the American Heart Association’s (AHA) response to a Journal of the American Heart Association (JAHA) article advocating an end to race-conscious policies for undergraduate and medical school admissions. “We applaud the recent statement by the AHA denouncing the views expressed in the article published by the JAHA that advocated for ending race-conscious policies for undergraduate and medical school admissions and argued against affirmative action initiatives, asserting, without evidence, that Black and Hispanic trainees in medicine are unqualified.”
Read More

AAMCNews: Creative staffing, daily PPE counts, constant testing: The new normal for hospitals across the United States

Teaching hospitals develop new strategies to ensure safety, maximize caregiver skills, and manage the flow of patients.
Read More

AAMC, NMA announce Action Collaborative on Black men in medicine

The AAMC and the National Medical Association (NMA) have announced a joint effort to convene an Action Collaborative that will address the lack of representation of African American men in medicine. The Action Collaborative will be comprised of subject matter experts across disciplines who will develop an action agenda. The AAMC and the NMA will then engage a broader range of partners in K-12, higher education, academic medicine, community-based organizations, professional organizations and societies, and other key stakeholders to work together to further refine the action agenda and plan for the implementation and evaluation of systems solutions.
Read More

Publications & Resources

AAMC fundraising survey shows increase in FY19 support for academic medicine

Overall philanthropic support for the nation’s medical schools and teaching hospitals increased to an average of $86.2 million per institution in 2019, according to recently-released data from the annual AAMC Development Survey. Last fiscal year (pre-COVID data) these institutions saw a return of $9.08 for every dollar invested in fundraising. For 21 years, the AAMC has surveyed fundraising activity at member medical schools and teaching hospitals, informing a national database that serves as a management tool for deans and CEOs to assess the effectiveness of their institutional development programs. A data infographic and executive summary of these survey results are now available.
Read More

Share the COVID-19 road map on your institution’s website

Are you looking for ways to share the COVID-19 road map with your community through your website and newsletters? Use the sample language provided in the member toolkit (reminder: the toolkit is for AAMC constituents only and is not for public distribution) and tailor it to your institution and community. There is also newly created content to share the road map across your social media channels. Don’t forget to tag @AAMCtoday on Twitter or Instagram or the Association of American Medical Colleges on Facebook, and use the hashtag #COVIDRoadMap.
Read More

Watch “Mask Me Anything” Q&A with AAMC experts

Atul Grover, MD, PhD, executive director of the AAMC Research and Action Institute, and Ross McKinney, Jr., MD, AAMC chief scientific officer, recently hosted a live Q&A event, “Mask Me Anything,” to answer questions about face coverings and the association’s new national guidance on mask-wearing. A recording is now available.
Watch the Recording

Updated Match outcomes reports

The National Resident Matching Program (NRMP) has posted updated “Charting Outcomes in the Match” biennial reports that highlight the characteristics of students and graduates that contribute to a residency program’s overall assessment of an applicant. NRMP has also updated its “Interactive Charting Outcomes in the Match” tool intended to assist Match applicants in determining their goodness of fit for specialties.
Read More

Women in Academic Surgery: A Double-Edged Scalpel

The authors examine factors that contribute to challenges in academic surgery, making it a potentially difficult environment for women and underrepresented minorities, including surgical culture, work-life balance, and historic promotion timelines.
Rachel A. Greenup, MD, MPH, and Susan C. Pitt, MD, MPHS
Read More

Will Losing Black Physicians Be a Consequence of the COVID-19 Pandemic?

The authors caution that the COVID-19 pandemic may erode the meager progress that has been made in increasing the number of Black physicians.
Amarette Filut, PhD, and Molly Carnes, MD, MS
Read More

An Incentive to Innovate: Improving Health Care Value and Restoring Physician Autonomy Through Physician-Directed Reinvestment

The authors discuss physician-directed reinvestment—an alternative value-sharing arrangement in which the health care system reinvests a portion of savings attributed to physician-led cost reduction initiatives back into areas of the physician’s choosing—at the University of Utah Health and Stanford Health Care.
Stacie M. Vilendrer, MD, MBA, Steven M. Asch, MD, MPH, Yoshimi Anzai, MD, MPH, and Paul Maggio, MD, MBA
Read More

Welcome New Members

(August 1-31, 2020)

Adam Wyatt – Charles E. Schmidt College of Medicine at Florida Atlantic University
Karen Spillar – McGovern Medical School at the University of Texas Health Science Center at Houston
Holly Evans – Kaiser Permanente Bernard J. Tyson School of Medicine
Nikki Russell – The University of Toledo College of Medicine and Life Sciences
Michelle Sare – Kaiser Permanente Bernard J. Tyson School of Medicine

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