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GIP News

November 1, 2020

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The primary mission of the AAMC's Group on Institutional Planning (GIP) is to advance the discipline of planning in academic medicine by enhancing the skills and knowledge of professional planners; to promote the value of planning; and to connect people, resources, and ideas.

GIP News and Business


Welcome from the Chair

Greetings, GIP Colleagues,

November is here. It is a time of year when we celebrate thankfulness and reflect on all that we have to be grateful for. We’re living through unusual and trying times. The COVID-19 pandemic has many feeling stressed, anxious and alarmed.  But, we always have things to be grateful for, and gratitude reminds us how special and beautiful life is, even under pandemic conditions. As I reflect on the changes and challenges of this year, I am struck by how collaborative so many of you have been in advancing the discipline of planning in academic medicine. I want to take this time to say thank you to all of you for your continued commitment to promoting the value of planning and connecting people, resources and ideas.  

A special thank you to William Orosz, MPA, Administrative Director, Planning Services, The Ohio  State University Wexner Medical Center, and Corrie Feldmann, MA, Senior Facility Planner, The Ohio State University Wexner Medical Center, for the October webinar, Faculty Office Space: Research and Strategies to Address Real Versus Perceived Needs.  If you missed this informative presentation, you can access the recording here.  In addition, I encourage you to review the 2020 GBA/GIP Virtual Programming webpage for upcoming webinars as well as recordings from past events.

These are challenging times.  Let’s embrace this opportunity to become stronger, feel more appreciative, and remember the significance of what we do in our roles in academic medicine.  We will emerge more resilient, informed, and grateful.  

Happy Thanksgiving to you and yours.
 
Sincerely,
Denise Johnson
National Chair, Group on Institutional Planning, AAMC
Director of Planning and Operations
Saint Louis University School of Medicine
denise.johnson@health.slu.edu
 

A Heartfelt Thank You from the Constituent Engagement Unit

We know that this has been a rollercoaster year as the impacts of the coronavirus and unrest around racial disparities have impacted our institutions in unprecedented ways. The AAMC stands with you as we confront these new challenges of quarantines and physical distancing while trying to ensure the well-being of students, faculty, and staff.

The AAMC staff that supports the GIP (Shawn Rosen-Holtzman, Molly Krafcik and Benita Kornegay-Henry) are incredibly grateful for all that you have done for the academic medicine community this year, and we want to thank you!

2020 GBA/GIP Virtual Programming

Please join us as we continue to deliver content from the GBA/GIP 2020 Joint Spring Meeting. Recordings from past webinars and moderated calls are available for your review.  

Webinar on Disrupting the HR Model: What Happens When You Blow Up the Old Way of Working?

November 19, 2020
4:00–5:00 p.m. ET
Register Now 

The University of California, Irvine (UCI) HR department has undertaken a significant transformation by unifying disparate HR units and elevating the visibility and leadership of HR to the chancellor level to provide more disciplined, strategic services. These changes respect the differences across three unique business enterprises—medical center, health affairs and campus—and include a think tank partnership that works across the three units on initiatives that support the university's strategic goals, address issues, and implement programs and applications that are changing the way UCI staff members work. We’ll share how individual units were reorganized to help solve problems at an enterprise level and the single service center that is the result of centralizing the three HR units to provide more shared, consolidated services.

Learning Objectives:

  • Build a framework for reorganizing their organization’s HR model around strategic goals.
  • Untie their organization to the historical way of structuring HR and create a culture open to new ideas and innovation.
  • Elevate HR by moving from an administrative arm to a strategic partner.

Speakers:
Ramona Agrela
Associate Chancellor / Chief Human Resources Executive
University of California, Irvine, School of Medicine

Michelle Quint
Executive Director, UCI Health Human Resources
University of California, Irvine, School of Medicine

Questions? Contact Shawn Rosen-Holtzman or Heather Sacks.

Webinar Recording: Building and Sustaining High Functioning Teams

On September 17, 2020, the GIP sponsored a webinar on building and sustaining effective teams. Teaming is an essential component of any organization’s success. By developing a culture and skills that promote psychological safety and collaboration, a team leader can build this capacity and effectiveness. GIP members are often the "glue"- we play important roles in communication, collaboration and coordination within our institutions. This interactive webinar will help sharpen your skills to grow highly functional teams as well as share best practices.
View Recording

Accessing AAMC Affinity Group Directory

Did you know that you can access the GIP member directory? The AAMC launched an update that makes the AAMC affinity group directories more easily accessible. When you log into your AAMC.org account, follow these instructions. If you experience any issues logging into your account, please contact AAMC Member Services

AAMC News
 

AAMC releases strategic plan to respond to rapidly changing health care landscape

The AAMC has released its new strategic plan, “A Healthier Future for All.” Developed by the AAMC Board of Directors and leadership team, with extensive input from the broad community of academic medicine and AAMC staff, the plan outlines 10 bold action steps to realize the AAMC’s new vision of “a healthier future through learning, discovery, health care, and community collaborations.”
Read the press release
Read a Q&A with David J. Skorton, MD, AAMC president and CEO
Visit the website

Joint AAMC, AHA statement on NASEM report on equitable allocation of COVID-19 vaccine

The AAMC and the American Hospital Association (AHA) issued a joint statement in support of a new report published by the National Academies of Sciences, Engineering, and Medicine (NASEM), A Framework for Equitable Allocation of Vaccine for the Novel Coronavirus. “This plan is a sensible, well-considered, and, most importantly, equitable way to distribute a vaccine to all Americans.”
Read More

AAMCNews: Your COVID-19 testing questions — answered

As the virus spreads through the highest levels of the United States government, experts share what we know about testing — including why you can test negative and still be infected.
Read More

AAMCNews: Feeling overwhelmed? Make more time for love and play

Author Brigid Schulte observes how medical professionals fall into the busyness trap, how it hurts them and their work, and how they can put more “live” into their lives.
Read More

New episode of “Beyond the White Coat” podcast explores racism and medical education

The history of medicine is filled with amazing scientific discoveries and remarkable innovation, but the profession is also haunted by a history of structural oppression and exclusionary practices that act as barriers for people of color. This history influences the policies, practices, and procedures that govern how physicians are trained in the United States today. In a new episode of “Beyond the White Coat,” AAMC President and CEO David J. Skorton, MD, speaks with AAMC Chief Diversity and Inclusion Officer David A. Acosta, MD, about the history of structural racism in U.S. medical education and how that history informs today’s learning environment.
Listen Now

AAMCNews: Saving Black lives during COVID-19: Vaccines matter

Given a history of mistreatment in research and medicine, it’s easy to see why Black communities often distrust vaccination. An infectious disease specialist writes how the pandemic’s toll means we have to increase faith in it — and fast.
Read More

AAMCNews: Introducing the 2020 AAMC award winners

These leaders in academic medicine will be recognized during Learn Serve Lead 2020: The Virtual Experience for their outstanding contributions to medical education, patient care, and the biomedical sciences.
Read More

AAMC statement on Department of Justice lawsuit challenging Yale University admissions

AAMC Chief Legal Officer Frank R. Trinity, JD, and AAMC President and CEO David J. Skorton, MD, issued a statement on the Department of Justice (DOJ) lawsuit challenging Yale University’s undergraduate admissions process, calling it “a misguided rush to judgment, relying on a hastily-concluded investigation and a mis-reading of Supreme Court precedent. DOJ’s belief that the racial breakdown of admitted students must correspond to the racial breakdown of applicants is not the law of the land and would constitute impermissible racial balancing.”
Read More

AAMCNews: We can’t defeat COVID-19 without vaccinating children. There aren’t even any kids’ clinical trials yet

Doctors and researchers warn that the United States must start now to develop children’s vaccines to protect everyone and ensure schools can open safely next fall.
Read More

AAMCNews: Applications to medical school are at an all-time high. Will the increased competition make it harder to land a spot?

As applications spike during COVID-19, candidates are asking how to make their applications stand out, while admissions officers are taking steps to handle the influx.
Read More

Learning Opportunities
 

Register now for Learn Serve Lead 2020: The Virtual Experience

Registration is now open for Learn Serve Lead 2020: The Virtual Experience, which will take place Nov. 16-18. The meeting will tackle academic medicine’s greatest challenges head-on while providing an opportunity for attendees to reconnect with colleagues and make new virtual connections. During four live plenaries, the Voices of Medicine and Society series, and 30 breakout sessions, attendees will hear how leaders in academic medicine are paving the way to confront the issues of today and tomorrow. Additional content will be released in the months following the meeting.
Register Now  

AAMC GWIMS Leadership Awards Virtual Celebration and Business Meeting

The Group on Women in Medicine and Science (GWIMS) Leadership Awards recognize outstanding individual and organizational contributions to advancing women leaders in academic medicine and science. Since the first award in 1995, these prestigious awards have recognized over 40 individuals and organizations. The GWIMS Steering Committee is proud to announce the winners of this year's award.  Join us on November 5th from 1:00 – 2:00 pm ET in honoring the award recipients during the AAMC GWIMS Virtual Celebration and Business Meeting.
Register Now

AAMC collaborates with The Good Listening Project

As part of a broader AAMC strategic initiative on integrating arts and humanities throughout medical education, the AAMC is collaborating with The Good Listening Project, a non-profit organization that conducts brief 1:1 video call with volunteer participants and subsequently transforms the conversation into a work of original poetry. Each participant can choose to share his or her poem, with or without attribution. According to the Good Listening Project, sharing your thoughts with a “listener poet” can help reduce anxiety, clear your head, and add to your emotional energy reserves.

The collaboration serves as a unique way for AAMC constituents to express themselves and find solace during these uncertain times while experiencing a unique, personalized, virtual poetry session to be scheduled at your convenience. To take advantage of this opportunity, please email FRAHME@aamc.org and a code will be provided along with a link to schedule a virtual session. Once you receive a code to participate, it is important that you schedule and attend your session within a two-week window. There is no cost to participate.

Some comments from recent participants:

  • “I am so touched and honored by this poem and will cherish it always! Thank you again, both for capturing this part of my experience, and taking the time to give it voice.” ~ Dr. B
  • “I just read your poem. In short, it took my breath away. I was reading out loud and froze before reading the second half. I knew all I said and thought, but seeing it written made it real. Your talent is profound. Thank you!” ~ W
  • “This is amazing and made my day!” ~ W
  • “The experience was wonderful. I felt more connected to myself and others, lighter, more joyful.” ~ clinician
  • “This is awesome, thank you for listening and getting it!!” ~ med student
  • “10/10 I would recommend this opportunity, or becoming aware of your other poems, to any and all. It’s a wonderful project. I’m honored to have participated.” ~ clinician
  • “All I can say is WOW.....What an incredible gift to awake to this morning. My thanks for YOUR time, your kindness, your wisdom, your creativity. The goal has been met. You have captured the essence of my thoughts. Inspirational for me to continue the journey for truth, healing, peace, and joy in medicine and in our nation.” ~ physician

AAMC Webinar on Aligning Faculty with Non-Academic Physicians Across One System of Care

On Tuesday, December 8th from 1:00-2:00 pm ET, the Group on Faculty Practice (GFP) and Chief Medical Officers Group (CMOG) will sponsor a webinar on aligning faculty with non-academic physicians. "Emory Healthcare Physician Group Practices" is a case study and success story more than a decade in the making. Emory Healthcare has created a comprehensive, interconnected medical practice that spans the state of Georgia. During this webinar, two leaders from the Emory Healthcare effort will talk about their challenges and successes as they worked to develop this practice plan. Their journey included organic growth and the acquisition of both private practices and whole health systems to create a cohesive group of more than 1,700 medical school faculty members and 380 non-faculty physicians in 280 locations.  
Register Now

Publications & Resources
 

The Basic Principles of Medical School Funding

This introductory, on-demand virtual learning course provides an overview of medical school funding and is perfect for medical professionals who don’t have a background in finance. This 90-minute course will help learners better understand medical schools’ three missions, how they interrelate, and the costs and funding sources for each. From the funding streams associated with the different missions to the differences in funding depending on organizational structure, and the current challenges medical schools and academic health systems face, learners will come away with a solid grasp on how changes in funding streams affect the work of faculty and staff and how their own work contributes to the financial health of their institution. This interactive series, which contains six modules, is designed to allow learners to proceed at their own pace and think about how these financial topics apply to academic medicine and to their own institution.
Access this learning course

AAMC publishes report on the state of medical student debt

The AAMC has published a new report that summarizes the state of education debt for medical school graduates and the cost of attending medical school. The report explores recent debt and cost trends across a range of topics and illustrates the capacity of medical school graduates to manage their education debt repayment. “Medical education has become increasingly expensive, and many students will face the challenges of assuming significant debt during their education. The data are clear: For most physicians, future earnings will permit repayment and the achievement of personal financial-planning goals. Medical schools should continue to work to limit the debt levels of their students, consonant with prudent management of their institution,” said AAMC President and CEO David J. Skorton, MD.
Read More

New AAMC data: Trends in research lab space productivity

The AAMC recently published a new data snapshot highlighting financial benchmarks schools may consider when determining the optimal allocation of their research space. This study contributes new knowledge to our understanding of research space productivity through comparisons of wet and dry lab space and institutional research intensity. Questions? Contact Alex Geboy or Valerie Dandar

AAMC publishes updated guide on medical school admissions

The AAMC has published the 2020 Official Guide to Medical School Admissions, a comprehensive guide designed for potential medical school applicants and their advisors. The guide includes information and tips on the admissions and application process, insights from experts who work with the MCAT® and AMCAS® programs, and national applicant and acceptance data from the 2019 entering class.
Read More

AAMC releases recommendations on COVID-19 testing

The AAMC has released recommendations calling for a coordinated national testing strategy to identify, track, and help curtail the spread of COVID-19. The recommendations include calling for a clear and transparent national testing strategy; ensuring that each use of the Defense Production Act for testing supplies be detailed on a public website; and creating a partnership between the federal government, state health authorities, academic institutions, and industry to fund and accelerate screening and surveillance testing for COVID-19. The AAMC also recommends a rapid and dramatic increase in testing to 9 million people each day.
Read More

GSA Steering Committee releases the GSA Guiding Principles for Civic Advocacy by Medical Students and Prospective Applicants

This week, the GSA Steering Committee released the GSA Guiding Principles for Civic Advocacy by Medical Students and Prospective Applicants. They hope this guidance will be beneficial to your students as they participate or consider participating in civic advocacy. Please feel free to share this document broadly with your students, staff, and colleagues. Next, the GSA will convene an ad hoc Working Group on Medical Student Civic Advocacy to create additional resources and guidance in support of student participation in civic advocacy for the academic medicine community.

Voter Mobilization: A Powerful Tool for Health Equity

The authors emphasize the importance of health care providers engaging in voter mobilization with the goal of building a healthier and more equitable nation. Jean Junior, MD, MPhil, Michelle Lee, MPH, Cameron Nereim, MD, and Amanda Stewart, MD, MPH
Read More

The Relationship Between Burnout and Help-Seeking Behaviors, Concerns, and Attitudes of Residents

Across Mayo Clinic sites, roughly one-third of participants indicated barriers to self-care, including fear of negative career consequences or unsupportive supervisors. Barriers may be worse among those with burnout.
Liselotte N. Dyrbye, MD, MHPE, Andrea N. Leep Hunderfund, MD, MHPE, Richard C. Winters, MD, Susan M. Moeschler, MD, Brianna E. Vaa Stelling, MD, Eric J. Dozois, MD, Daniel V. Satele, and Colin P. West, MD, PhD
Read More

Hold the Phone: The Importance of Telehealth Curricula in Medical Education

A medical student discusses the importance of teaching telemedicine in the medical school curriculum, especially with the increasing prevalence of telehealth during the COVID-19 pandemic. Jill L. Sorcher
Read More  

Five Years’ Experience With a Medical Scribe Fellowship: Shaping Future Health Professions Students While Addressing Provider Burnout

Program evaluations from the first 5 years of a medical scribe fellowship indicated high levels of satisfaction among participants and faculty with their mentors and mentees, respectively; that participants felt the experience better positioned them for professional schooling; and that faculty reported improved joy of practice. Steven Lin, MD, Anthony Duong, MPH, Cathina Nguyen, MPH, RN, MSN, FNP-C, and Valerie Teng, MD
Read More

Recommended Reading


AAMC releases framework to address and eliminate racism in academic medicine

Racism impacts all aspects of academic medicine, from inequitable medical school admissions policies to inadequate care of patients of color. The AAMC has released a framework that outlines concrete steps the AAMC will take to address structural racism across all fronts. A USA Today op-ed authored by David J. Skorton, MD, AAMC president and CEO, further explores this important work.
Read More

Nobel Prize in Physiology or Medicine awarded to investigators for hepatitis C discovery

The Nobel Prize in Physiology or Medicine was jointly awarded to Harvey J. Alter, MD, Michael Houghton, PhD, and Charles M. Rice, PhD, for their discovery of the hepatitis C virus, which affects 71 million people worldwide. “For the first time in history, the disease can now be cured, raising hopes of eradicating hepatitis C virus from the world population,” said the Nobel committee. Alter is a senior scholar at the National Institutes of Health Clinical Center’s Department of Transfusion Medicine, Houghton is director of the Li Ka Shing Applied Virology Institute at the University of Alberta in Canada, and Rice is the Maurice R. and Corinne P. Greenberg Professor in Virology at the Rockefeller University.
Read More

ORR Community Service Recognition Award winner produces more than 20,000 face shields and 10,000 masks

Aditi Sharma, MD, PGY3, dermatology resident at the University of California, Irvine, has received the 2020 Organization of Resident Representatives (ORR) Community Service Recognition Award. When the shortage of personal protective equipment began to affect hospitals around the country due to the COVID-19 pandemic, Sharma became motivated to find a solution. She studied the shortage of equipment and realized that creating reusable and re-sterilizable masks and face shields would be the most beneficial to health care workers and the community. As part of this effort, Sharma worked with medical students and the school of engineering at UC Irvine to 3D print and assemble more than 20,000 face shields that are currently being used by health care workers at the hospital. Learn more about her story here.
Read More

AAMCNews: Is there a “cure” for racism? Celebrated anti-racist activist and author Ibram X. Kendi says yes, there is

From cancer to COVID-19, people of color suffer from the impact of racism in health care. Kendi calls on institution leaders to look inward to get to the root of the problem.
Read More

Welcome New Members

(October 2020)

Eugene Mowad    
Northeast Ohio Medical University
    
Elisabeth Young    
Northeast Ohio Medical University

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