Student Records and Registrar Resources

The AAMC offers members access to a wide range of resources for enrollment, progression policies, away rotations, and more.

Effective Practices for Developing Policies on Good Standing (PDF)
This document outlines effectives practices for a medical school policies regarding designating a medical student in good standing. This resource was published in 2017 as part of the former Group on Student Affairs and is being retained here as an archived professional development resource.

Emergency Guidelines for Records Officers
This document provides emergency guidelines for student records officers. It was published in 2021 as part of the former Group on Student Affairs and is being retained here as an archived professional development resource.

Guidelines for Maintaining Active and Permanent Individual Student Records (PDF)
These are updated guidelines for medical schools regarding maintaining active and permanent individual student records. This resource was published in 2021 as part of the former Group on Student Affairs and is being retained here as an archived professional development resource.

Guide for Medical School Student Records Administrators on the LCME^® Accreditation Process (login required)
This document provides guidance for registrars and student records administrators on the accreditation process and visits from the Liaison Committee for Medical Education. This resource was published in 2021 as part of the former Group on Student Affairs and is being retained here as an archived professional development resource.

Post-Graduation Name Changes Best Practices (PDF)
This document outlines best practices for post-graduation name changes on medical schools’ official student records.

Registrar Staffing Survey Report 2021 (PDF)
This survey captures the structure and functions of registrar offices at AAMC-member medical schools. The survey asked questions about the scope of work and number of staff associated with student records, registration, and class scheduling.

Standardized Immunization Form
This form, which aims to improve the process for submitting student immunization forms to institutions that host visiting students, may be adopted for use by any institution that hosts visiting students, regardless of if the institution receives applications through the AAMC Visiting Student Learning Opportunities™ (VSLO^®) program.

Uniform Clinical Training Agreement
The AAMC Uniform Clinical Training Affiliation Agreement is a simple, one-size-fits-all agreement designed to spell out roles and responsibilities between a medical education program and its clinical affiliates and to eliminate time spent negotiating (and renegotiating) agreements.

AAMC Visiting Student Learning Opportunities™
The AAMC Visiting Student Learning Opportunities™ (VSLO^®) program enables medical and public health students to pursue short-term learning opportunities in locations away from their home institutions. Program participants include medical and public health students and institutions in the United States and around the globe.

Student Records System (SRS)
This centralized, online enrollment information enables all medical school student records administrators to track all individual students during their progress from matriculation through graduation. Login is required to access the system. The SRS also supports the LCME in reporting enrollment measures. Refer to the SRS Frequently Asked Questions for more information.