AAMC Listserv Policy - GSA
By using AAMC email lists, you agree that you have read and will follow these expectations and rules throughout your AAMC listserv participation (“Expectations and Rules”). In addition, your use of the listservs is governed by the AAMC Website Terms and Conditions and Privacy Statement, as amended from time to time. If you have any questions about these Expectations and Rules, please contact the group’s program staff at firstname.lastname@example.org.
Antitrust and Competition
No posting may contain information that violates antitrust laws. The antitrust laws generally prohibit discussion of an agreement or understanding inconsistent with a competitor’s right and obligation to exercise independent business judgment. No express agreement or understanding is required; one may be inferred from statements or conduct.
Do not post any non-public material that:
- refers to tuition or fees;
- discusses prices, discounts, terms or conditions of sale or provider agreements relating to reimbursement levels, bonus payments, or other price or cost-related items;
- addresses salaries (including ranges), current or prospective pay-setting information, stipends, or terms of employment;
- attempts to allocate patient markets or encourage collective activity with regard to third party payers, hospitals, other health care providers, or suppliers; and
- includes information that could otherwise reasonably be construed to impose a restraint on trade, or inhibit free and fair competition, such as discussion of boycott of another’s business.
Commercial in Nature
Do not post commercial messages on the listserv. Contact individuals directly with product and service information if you believe it would help them.
Access to the GSA listserv is limited to*:
Institutional and individual GSA representatives who hold administrative positions in one or more of the five areas of GSA expertise at an AAMC-member medical school: Admissions, Student Affairs, Student Diversity Affairs, Student Financial Assistance, Student Records, and appropriate AAMC staff.
Eligible participants will be enrolled in the general GSA listserv, their region's listserv, and the role-specific listserv relevant to their institutional position.
Here is the comprehensive list of our listservs:
- General GSA: email@example.com
- CGSA: firstname.lastname@example.org
- NEGSA: email@example.com
- SGSA: firstname.lastname@example.org
- WGSA: email@example.com
- Admissions: firstname.lastname@example.org
- Student Affairs: email@example.com
- Student Diversity Affairs: firstname.lastname@example.org
- Student Financial Assistance: email@example.com
- Student Records: firstname.lastname@example.org
*The GSA Steering Committee may consider exceptions on a case-by-case basis.
Rules and Etiquette
Appropriate professional etiquette is expected of all listserv subscribers. All messages sent to the GSA listserv should be authored by the listserv subscribers. Forwarded messages should be posted only when the forwarded material is directly applicable to the GSA listserv audience and when the identity and institutional affiliation of the sender of the original message is included in the forwarded message.
The content of GSA listserv messages should be accessible only to professional staff with GSA-related responsibilities at member medical schools. Since listserv subscribers will, at times, post information of a sensitive nature, subscribers should exercise personal and professional judgment in forwarding specific listserv content to administrative staff members in their school offices who are not subscribers to the list.
Do not challenge or attack others. The discussions and comments are meant to stimulate conversation and not to create contention. Let others have their say, just as you may. All defamatory, abusive, profane, threatening, offensive, or illegal posts or materials are strictly prohibited. Do not post anything that you would not want the world to see, or that you would not want anyone to know came from you.
Think before sending confidential information. The burden is on you to be sensitive to the contents of what you post. Once you hit send, your message is delivered. There is no guarantee that your message could be recalled after the fact, even if you try and contact us.
By posting material, the posting party represents that they either own the copyright with respect to such material or has received permission from the copyright owner. In addition, the posting party grants the AAMC and its listserv participants the nonexclusive right and license to reproduce, modify, and distribute their posted material.
Institutional Job Descriptions and/or Announcements
AAMC policy prohibits the use of listservs to advertise job openings. The GSA listserv exists to promote two-way communication among listserv subscribers about issues of importance to the GSA, not to serve as a job board. However, position announcement that appear on the AAMC’s CareerConnect may be linked via the listserv.
In order to avoid “survey fatigue,” please do not send any survey to the listserv before contacting GSA’s AAMC staffer directly (and not through the listserv) for specific information about how surveys are requested, reviewed, and distributed.
The Group on Student Affairs does not review outside surveys for content, structure, validity or ultimate use. It is a policy of the Group on Student Affairs not to endorse or forward surveys which are not created through its organized committee structure. The GSA may accept suggested surveys for consideration through the appropriate committees.
Each of the five GSA national committees (admissions, student affairs, student diversity affairs, student financial aid, and student records) as well as the Steering Committee itself will review requests for surveys at their regularly scheduled meetings. Survey requests should be forwarded to the AAMC staff person responsible for the committee to which a member wishes to submit a survey. Survey requests should not be placed on the listserv. Approved surveys will be sent out by AAMC staff after approval by a national committee and the steering committee.
- To post messages, send an email to the listserv address (see the comprehensive list under Listserv Access).
- To respond to a listserv message, click “Reply” and your response will be sent directly to the sender of the current message.
- You may reply to the entire list by re-entering the address in the “To:” field.
Please note that, as a security measure, GSA listserv messages can be sent only from the email address contained in the subscriber's AAMC database record, since that address is used to verify the identity of the sender and the authenticity of the message. For this reason, it is essential that listserv subscribers advise AAMC staff members immediately of any changes in their email address and use only the one email address contained in their AAMC database record when submitting email messages to the listserv.
All GSA listserv subscribers should create a signature block that includes their name, title, institution, address, telephone and fax numbers, and email address. This signature block should be included in all listserv messages. With this information, listserv subscribers can easily identify the source of the message and contact the sender directly to discuss topics or ask questions that they may not wish to discuss publicly with all listserv subscribers.
Subscribing and Unsubscribing
Subscribing to Digest Format
A digest format is available for subscribers who wish to receive GSA listserv messages in a digested, daily format. In the regular format, each subscriber receives each individual message as it is sent. The number of messages ranges from none to several per day, depending on the time of year and interest in the issue being discussed. In the digest format, a single email containing all messages for a specific period is sent to subscribers three times per week. Subscribers wishing to receive the digest format should send an email to email@example.com with the message "Prefer digested listserv format" in the Subject line. Please be advised that this is an "EITHER-OR" opportunity; subscribers can receive messages in one OR the other format. Subscribers indicating a preference for the digest format will no longer receive individual listserv messages.
Please exclude firstname.lastname@example.org from any automated reply rules.