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    Northeast Group on Educational Affairs (NEGEA) 2024 Annual Conference

    Sponsored by NYU Langone Health
    A collaboration between NYU Grossman School of Medicine and NYU Grossman Long Island School of Medicine


    Call for Proposals and Abstracts

    General Overview

    The NEGEA invites submission of proposals for interactive workshops and abstracts for oral and poster presentations for the 2024 annual spring conference, that will take place late May 2024 (dates are being finalized), New York, NY. 

    Abstracts may represent original research or innovations in medical education and may focus on medical or health professions education, including interprofessional education.  NEGEA welcomes content along the continuum of medical education:  UME, GME, CPD/faculty development, or spanning multiple levels of learners. Submissions related to our conference theme of, Cultivating Creativity and Collaboration: Unleashing Innovation in Medical Education, are particularly welcome.

    The submission site will begin accepting submissions on August 16, 2023.  Proposals and abstracts must be submitted online no later than 11:59pm (EST) on October 24, 2023. 

    Submit Proposal and/or Abstract

    We recommend that submissions be prepared in a word processing application and then copied and pasted into the corresponding sections in the online submission site.

    Any submission is considered a commitment to attend the meeting and present the work, if accepted.  All submissions will undergo a peer-review process and decisions will be sent to the first author by the end of February, 2024. Students, residents, fellows, and new scholars are strongly encouraged to submit their work. Authors may not be added after submission. All accepted submissions will be published in the online compendium.

    For more information, please contact:

    Raquel Belforti, DO
    Kiran Pandit, MD

    Planning Committee: 

    • NEGEA chair:
      Rebecca Blanchard, PhD

    • Conference co-chairs:
      Raquel Belforti, DO
      Kiran Pandit, MD

    • Host co-chairs: 
      Judith Brenner, MD
      Michael Poles, MD, PhD

    • Host chief administrator:
      Danielle Milbauer, MBA, CHCP

    • Abstract co-chairs: 
      Sarah McCallum, PhD
      Valerie Lang, MD, MHPE 
      Jeannine Nonaillada, PhD

    Session Types: Workshops and Abstract Presentations

    Workshops

    Workshops are interactive experiences providing participants with specific knowledge and skills, through hands-on practice and/or active learning.  Each workshop is allotted 75 minutes. 

    Proposals are limited to 500-words and must include:

    • Rationale: Why the topic is important, its timeliness, and its relevance to medical education.

    Learning Objectives: What participants will be able to do as a result of participating in this session.

    • Session Methods and Format: Indicate amount of time to be allocated to each speaker or element of the program. Describe the format of the session and the methods that will be used to engage participants.

    Required but not included in 500-word count: title, author(s) and affiliated institutions, experience of the speakers (one sentence per speaker), and references.

    Proposals will be reviewed using the following criteria:

    • Importance, timeliness, and relevance of topic
    • Clarity of learning objectives
    • Clarity and appropriateness of session format and method
    • Methods to engage participants in session
    • Interest potential
    • Clarity of writing

    Oral and Poster Presentations

    Research in Medical Education (RIME) Abstracts or Innovations in Medical Education Abstracts may be submitted for consideration for oral presentations or poster presentations.

    Purpose: RIME sessions serve to promote dissemination and discussion of research and its application to medical education.  Innovations in Medical Education presentations serve to promote dissemination and discussion of scholarly educational innovations and their applications to medical education.

    Time/Format: All submissions will be peer reviewed. Accepted submissions will be selected for either poster or oral presentation, by the NEGEA Abstract Subcommittee. Presenting authors should be familiar with the project and able to discuss relevant literature, present findings, and answer questions. An oral presentation is a 10-minute synopsis of the research, given by no more than two presenters, followed by a 5-minute question-and-answer period. Session moderators will keep presenters to a 15-minute limit to ensure all presenters have equal time. Poster presenters are expected to be available to discuss their research with session attendees at the poster session. 

    Proposals are limited to 300 words and must include the following sections:
    Section Review criteria for RIME Review criteria for Innovation in MedEd
    Purpose Clarity of research statement or research question Clarity of innovation’s objective or purpose, including what was novel or new
    Background Strength of background, rationale for study, theoretical framework and relevance of the study Strength of background, rationale for study, theoretical framework and relevance of the innovation
    Methods Strength of research design, methods, and data analysis Design of innovation, strength of evaluation plan
    Results Results are complete, relevant, and clearly communicated Outcomes are relevant and clearly communicated 
    Conclusions Sound conclusions and discussion of limitations  Feasibility, sustainability, and transferability; Quality of reflective critique about the innovation, with strengths and limitations.

    All submissions will also be reviewed for clarity of writing, including grammar, brevity, and coherence.

    Required but not included in 300-word count: title, author(s) and affiliated institutions, and references.

    Submit Proposal and/or Abstract

    Note about ratings for all abstract types

    Rating Scale foreach criterion:

    1=Poor
    2=Below Average
    3=Average
    4=Above Average
    5=Excellent

    Overall Decision:

    Accept (this is an excellent proposal, strongly support it being in the program)
    Accept with Reservations; Please explain: (this proposal has strong qualities but is missing some important elements, would include in program only if space permits)
    Reject; Please explain: (this proposal lacks many important elements, do not support it being on the program)

    Additional information

    The online submission system will also request the following:

    • - submitter’s contact information
    • - co-author contact information (including email addresses)
    • - presentation title 
    • - content domain
    • - key words
    • - submission type (workshop proposal or abstract presentation)
    • - intended audience (teachers of medical students, trainers of resident physicians/fellows, or faculty developers)

    Helpful resources

    • Institutional Review Board (IRB) Consideration:
      While IRB review/approval is not required for regional meeting submission, it is encouraged that the IRB is consulted when starting research or scholarly projects.  The Academic Medicine Last Page Primer for Submitting Health Professions Education Research to the IRB, is a helpful resource for navigating the IRB. 
    • Abstract Composition: 
      AMEE Guide no. 108 (via PubMed) Writing competitive research conference abstracts is a helpful resource for writing research abstracts.  
    Topic: