The Power of Partnership: Innovation and Inspiration in Critical Conversations
Date: April 9 - 11, 2025
Location: Hyatt Regency New Brunswick
New Brunswick, NJ
Sponsored by
Rutgers Health Rutgers Robert Wood Johnson Medical School and Rutgers Health New Jersey Medical School
NEGEA, NEGSA, and NEOSR invite you to submit proposals and abstracts to the first ever joint conference, focused on medical education, student affairs and services! Join your colleagues in the Northeast at this collaborative conference for an event dedicated to inspiring and fostering innovative dialogue, research, and sessions that advance critical conversations. The inspiration is to collaboratively discuss challenges and opportunities in our areas, explore new ways of thinking and working, and expand your network. Embracing our theme, "The Power of Partnership: Innovation and Inspiration in Critical Conversations," we invite you to contribute to this pioneering event by submitting your proposals and abstracts, sharing your research, innovations, and pivotal disscusions with colleagues across the Northeast.
Proposals and abstracts must be submitted here no later than 11:59pm (EST) on October 10, 2024. Now Closed!
Decision Letters will be sent by late January.
For more information, please contact:
- Conference Co-Chair: Zareen Zaidi, M.D., Ph.D.
- Conference Co-Chair: Holly R. Khachadoorian-Elia, MD, MBA
- Conference Co-Chair: Elizabeth M. Lamos, MD, FACP
- Host Co-Chair: Sonia Garcia Laumbach, MD, DABFM
NEGEA chair: Rebecca Blanchard, PhD
NEGSA chair: Elizabeth "Beth" Lamos, MD
NEOSR chair: Annika Reczek
Session Types
Research in Medical Education, Student Support, and Advising Abstract Proposal (poster or oral Presentation)
Purpose: Includes works to promote dissemination and discussion of research and its application to medical education, student support, and advising.
Time/Format: Submissions will be peer reviewed and selected for either poster or oral presentation. Presenting authors should be familiar enough with the project to discuss relevant literature, present findings and answer questions. Oral presentation is a short synopsis of the research. Poster presenters are expected to be available to discuss their research with session attendees.
Proposals are limited to 300 words and must include:
- Research Statement/Research Question
- Background and/or theoretical framework and relevance of the study
- Design and Methods
- Results of data collection and analysis
- Limitations
- Conclusions
- Significance
Required but not included in 300-word count:
- Title
- Author(s) and affiliated institutions
- References
Proposals will be reviewed using the following criteria:
- Importance, timeliness, and relevance of topic
- Clarity of learning objectives
- Clarity and appropriateness of session format and method
- Methods to engage participants in session
- Interest potential
- Clarity of writing
Innovations in Medical Education, Student Support, and Advising (poster or oral presentation)
Purpose: Includes works to promote dissemination and discussion of scholarly innovations and their application to medical education, student support, and advising.
Time/Format: Submissions will be peer reviewed and selected for either poster or oral presentation. Presenting authors should be familiar enough with the project to discuss relevant literature, present findings and answer questions. Oral presentation is a short synopsis of the innovation. Poster presenters are expected to be available to discuss their innovation with session attendees.
Proposals are limited to 300 words and must include the following components:
- Objective or purpose of innovation
- Background and/or theoretical framework and importance to the field
- Innovation Design
- Evaluation Plan: methods and measures
- Outcomes
- Innovation’s strengths and limitations
- Feasibility and transferability
Required but not included in 300-word count:
- Title
- Author(s) and affiliated institutions
- References
Proposals will be reviewed using the following criteria:
- Importance, timeliness, and relevance of topic
- Clarity of learning objectives
- Clarity and appropriateness of session format and method
- Methods to engage participants in session
- Interest potential
- Clarity of writing
Workshops
Purpose: Workshops are skill-oriented, interactive experience for participants which will allow them to take home specific knowledge and skills.
Time/Format: 60 minutes for the workshop by 1 or more presenters. It is expected that the workshop activities will include hands-on practice and/or active learning for a good portion of the workshop time.
Proposals are limited to 500 word abstracts and must include the following components:
- Rationale: Why the topic is important, its timeliness, and its relevance to medical education, student support, and advising.
- Learning Objectives: What participates will know or be able to do as a result of this session
- Session Plan: Indicate amount of time to be allocated to each speaker or element of the program. Describe the session plan in detail, with specific attention to how the audience will be engaged through the discussion
- Session Methods and Format: Indicate amount of time to be allocated to each speaker or element of the program. Describe the format of the session and the methods that will be used to engage participants.
- Experience: In one sentence per speaker, describe the experience of the speaker(s).
Required but not included in 500-word count:
- Title
- Author(s) and affiliated institutions
Panel Discussions
Purpose: Panel discussions examine diverse perspectives and approaches to educational, student support, and advising subjects or issues. Presentations demonstrating collaborative work from multiple departments or institutions are especially encouraged.
Time Format: 60-minute sessions which include presentations by 2 or more panelists and a moderator followed by responses from the audience, and exchange between participants.
Proposals are limited to 500 word abstracts and must include the following components:
- Rationale: Why the topic is important, its timeliness, and its relevance to medical education, student support, and advising.
- Learning Objectives: What participants will know or be able to do as a result of this session
- Session Methods and Format: The amount of time allocated to each speaker or element of the program. Describe the format of the session and the methods that will be used to engage participants.
- Experience: In one sentence per speaker, describe the experience of the speaker(s).
Required but not included in 500-word count:
-
Title
-
Author(s) and affiliated institutions
Submission Topics
With each session type, you will be given the opportunity to select a primary and secondary submission topic that best represents your proposal. Here are the options:
- Accreditation
- Transitions in Student Affairs and Medical Education
Holistic Student Support
Broadening applicant pool by defining, exploring, and intentionally addressing medical school readiness (from high school explorations to medical school pathway programs)
Handoff from admissions to student services and educators - how to define and verify readiness
Transition to residency: away electives, applications, interviews, handoffs
Residency ‘Bootcamps’
Transition from GME to clinical practice - Professionalism and Academic Performance/Progression
Identifying and supporting students at risk - addressing academic and economical challenges, LOAs (leave of absence)
Financial aid challenges due to legislative and regulatory changes
Professionalism in the clinical learning environment - Expanding DEI knowledge, practices, and language in the Learning Environment
Addressing racial and social injustice in medical education - Curriculum: Teaching and learning pedagogies and curricular innovation
Competency-based medical education (CBME)
Foundational Competencies in UME
Basic Science Curricula
Clinical Curricula
Accelerated curricula - AI, simulation, and technology
Instructional design
AI policies and ethical considerations
Practical application of technology (AI, assessment tools, portals, etc.)
Utilizing simulation in learning - Assessment and evaluation
Competency based assessment
Measuring outcomes
Program evaluation
MSPE - Professional and Leadership development
Faculty, Professional Staff, and Learners - Advising strategy and models
UME and GME collaborations
Academic and specialty advising
Away clinical electives - Wellbeing and flourishing
Submission Deadline: October 10, 2024 - Now CLOSED!
Theme: The Power of Partnership: Innovation and Inspiration in Critical Conversations
Note about ratings for all abstract types
Rating Scale foreach criterion:
1=Poor
2=Below Average
3=Average
4=Above Average
5=Excellent
Overall Decision:
Accept (this is an excellent proposal, strongly support it being in the program)
Accept with Reservations; Please explain: (this proposal has strong qualities but is missing some important elements, would include in program only if space permits)
Reject; Please explain: (this proposal lacks many important elements, do not support it being on the program)
Additional information
The online submission system will also request the following:
- submitter’s contact information
- co-author contact information (including email addresses)
- presentation title
- content domain
- key words
- submission type (workshop proposal or abstract presentation)
- intended audience (teachers of medical students, trainers of resident physicians/fellows, or faculty developers)
Helpful resources
- Institutional Review Board (IRB) Consideration:
While IRB review/approval is not required for regional meeting submission, it is encouraged that the IRB is consulted when starting research or scholarly projects. The Academic Medicine Last Page Primer for Submitting Health Professions Education Research to the IRB, is a helpful resource for navigating the IRB. - Abstract Composition:
AMEE Guide no. 108 (via PubMed) Writing competitive research conference abstracts is a helpful resource for writing research abstracts.