These guidelines were formed as part of the former Group on Information Resources and are being retained here as an archived professional development resource.
Detailed Poll Guidelines
- The author must be a current member of the AAMC GIR.
- The purpose and outcome of the poll must benefit the GIR, and not be for the sole purpose of doctoral or personal research.
Poll Development
- Define a short poll title. This will be used in the header of the e-mail sent to GIR members.
- Establish and document the goal of the poll. The goal statement will be included at the beginning of the poll.
- The audience will be the GIR membership. If the poll is reaching out to a particular segment, such as security personnel, please identify this in the goal statement.
- Keep the number of poll questions to no more than 10.
- Keep the wording of the questions simple.
- Only one open-ended text question will be allowed. The other questions should be multiple-choice, multiple ratings, or scales.
- All polls will include an optional request for contact information.
Administering the Poll
- When a poll has been developed following the above guidelines, it should be submitted to gir@aamc.org for clearance.
- Once approved by the GIR's Data and Benchmarking Committee, the poll will be implemented by AAMC staff and distributed to the GIR membership.
- The poll will be available to the GIR membership for one week.
- After closing the poll, a link to the raw data results will be provided to the author within one week of the closing.
- A summary report will be developed by the GIR and the report will be posted on the GIR Data SnippITs Web page.
- The GIR membership will be notified of the summary report in the weekly News and Notes message.
Survey Results
- The data retrieved from these polls is owned by AAMC GIR.
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The poll summary report will be available on the AAMC GIR website up to a year or until it is noted that the poll results are no longer applicable.