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VSLO 2022-23 Application Season COVID-19 Resources

This COVID-19 Resources page is a centralized place to find important and useful information as you navigate this 2021-22 visiting student season impacted by the COVID-19 pandemic.

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Recommendations from the Coalition for Physician Accountability

In April 2021, the Coalition for Physician Accountability issued recommendations that limit away rotations to one rotation opportunity per specialty per student. Are these guidelines still in place for the upcoming 2022 away rotations/electives?

No. When the Coalition work group’s recommendations were released in April 2021, the situation with regard to the COVID-19 pandemic was very different than what exists currently. Since that time, learners have returned to the clinical environment with support from administrators, faculty, and staff, and are utilizing safety protocols to protect themselves as well as patients. While there remains uncertainty about the direction, impact, and duration of the COVID-19 pandemic, a return to a regular cycle for 2022 away rotations is anticipated. Medical schools, sponsoring institutions, and residency programs are encouraged to continue to monitor and consider their local conditions when establishing their guidelines for mobility.

Information for Home Institutions

Currently, students are able to pursue away rotations with limited restrictions. However, due to the uncertainty of the virus, posted here are job aids to support you if circumstances affecting student mobility change.

View VSLO Job Aids for Home institutions:

1. Marking an Application "Not to be Released"

Home institutions may want or need to mark student applications that should not be released to a Host institution. This may be a temporary step or may be the final home decision. In most instances, applications that are marked "Not to be Released" can still be released by the Home institution.

2. Limiting Students' Ability to Apply to Electives Abroad

In case of a disruption in operations, Home institutions may temporarily restrict the ability of their students to access and apply for elective opportunities abroad.

Information for Host Institutions

Currently, students are able to pursue away rotations with limited restrictions. However, due to the uncertainty of the virus, posted here are job aids to support you if circumstances affecting student mobility change.

View Key Guidance and VSLO Jobs Aids for Host institutions:

1. COVID-19/VSLO Key Updates and Guidance

This document provides an overview of important information that should be reviewed and updated.

2. Close Catalogs and Close or Cancel Electives

In case of a disruption in operations, Host institutions may need to close/cancel electives or close a catalog for visiting students.

This job aid provides guidance to Host institutions on how to close catalogs, and clarifies the difference between closing and canceling electives and preventing visiting students from applying to the electives.

3. Editing Decisions

This job aid provides instructions on how to edit a decision in the VSLO software, including changing the decision, changing the scheduled dates, revoking an offer, and dropping an offer.

4. Bulk Denying Applications

This job aid provides instructions on how to bulk deny applications in the VSLO software. This includes denying applications that need to be scheduled or applicants who have not had an eligibility review completed, and notifying applicants of the decision.

5. Elective Instruction Type

This job aid provides an overview and guidance on how an institution can indicate the Instruction Type for the elective offerings.

VSLO COVID-19 FAQs

For reference, here are links to the VSLO COVID-19 frequently asked questions for institutions and students.

For Institutions: VSLO Program Coronavirus FAQs | AAMC

For Students: Coronavirus (COVID-19) and The VSLO® Program (aamc.org)

AAMC COVID-19 Resources: Coronavirus (COVID-19) Resource Hub

Student Refund Policy

VSLO does not provide refunds for use of its application service. However, due to the continued impact of COVID-19 on rotation opportunities, one-time refunds of up to $45 will be considered only for students who accept rotations in calendar year 2021 that they are unable to complete due to cancellation of the elective for COVID-19 related reasons. A refund request form will be available in late summer. Review of refund requests will begin in December 2021.

Questions? Contact Us.

Please contact the VSLO Client Technical Support Team or call 202-478-9878 if you have any questions. Representatives are available Monday - Friday, from 8:00 a.m. - 6:00 p.m. ET.

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