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VSLO 2021-22 Application Season COVID-19 Resources

This COVID-19 Resources page is a centralized place to find important and useful information as you navigate this 2021-22 visiting student season impacted by the COVID-19 pandemic.

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Recommendations from the Coalition for Physician Accountability

On April 14,  the Coalition for Physician Accountability released updated recommendations on medical student away rotations for the 2021-22 academic year. 

Based on the Coalition’s guidance, there are key dates to consider when planning for 2021-22 rotations.

2021 Key Dates

Date Action
April 15, 2021 Students begin applying for rotations
April 15, 2021 Coalition for Physician Accountability working group confirming away rotations will resume and must conclude in July or later
July 1, 2021 Away rotations resume during the first block concluding in July 2021

NOTE: These key dates do not apply to learners who must complete an elective as a mandatory component of their degree

Information for Home Institutions

The following resources have been compiled to assist with managing your students’ applications during the COVID-19 pandemic in the 2021-22 academic year.

View VSAS Job Aids for Home institutions:

1. Marking an Application "Not to be Released"

Home institutions may want or need to mark student applications that should not be released to a Host institution. This may be a temporary step or may be the final home decision. In most instances, applications that are marked "Not to be Released" can still be released by the Home institution.

2. Limiting Students' Ability to Apply to Electives Abroad

In case of a disruption in operations, Home institutions may temporarily restrict the ability of their students to access and apply for elective opportunities abroad.

Information for Host Institutions

The following resources have been compiled to assist with managing applications received by your institution during the COVID-19 pandemic in the 2021-22 academic year.

View Key Guidance and VSAS Jobs Aids for Host institutions:

1. COVID-19/VSLO Key Updates and Guidance

This document provides an overview of important information that should be reviewed and updated.

2. Close Catalogs and Close or Cancel Electives

In case of a disruption in operations, Host institutions may need to close/cancel electives or close a catalog for visiting students.

This job aid provides guidance to Host institutions on how to close catalogs, and clarifies the difference between closing and canceling electives and preventing visiting students from applying to the electives.

3. Editing Decisions

This job aid provides instructions on how to edit a decision in VSAS, including changing the decision, changing the scheduled dates, revoking an offer, and dropping an offer.

4. Bulk Denying Applications

This job aid provides instructions on how to bulk deny applications in VSAS. This includes denying applications that need to be scheduled or applicants who have not had an eligibility review completed, and notifying applicants of the decision.

5. Elective Instruction Type

This job aid provides an overview and guidance on how an institution can indicate the Instruction Type for the elective offerings.

VSLO COVID-19 FAQs

For reference, here are links to the VSLO COVID-19 frequently asked questions for institutions and students.

For Institutions: VSLO Program Coronavirus FAQs | AAMC

For Students: Coronavirus (COVID-19) and The VSLO® Program (aamc.org)

AAMC COVID-19 Resources: Coronavirus (COVID-19) Resource Hub

Student Refund Policy

VSLO does not provide refunds for use of its application service. However, due to the continued impact of COVID-19 on rotation opportunities, one-time refunds of up to $45 will be considered only for students who accept rotations in calendar year 2021 that they are unable to complete due to cancellation of the elective for COVID-19 related reasons. A refund request form will be available in late summer. Review of refund requests will begin in December 2021.

Questions? Contact Us.

Please contact the VSLO Client Technical Support Team or call 202-478-9878 if you have any questions. Representatives are available Monday - Friday, from 8:00 a.m. - 6:00 p.m. ET.

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