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Learn Serve Lead 2020: The Virtual Experience - Special Instructions for Medical Education Abstracts and RIME Papers

Instructions for Presenters

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If you have any questions or difficulty with these instructions, please contact educationalaffairs@aamc.org.

Learn Serve Lead 2020: The Virtual Experience

Learn Serve Lead 2020 will start as a synchronous event taking place on Nov. 16-18 and will continue into the winter with asynchronous content made available after the meeting that will include the RIME papers, medical education abstracts and posters. The content will be accessible only for Learn Serve Lead 2020 registrants. 

Registration Information

Only one author needs to register for the meeting in order to have your recording posted and available for registrants to view. Coordinate with your co-authors, so you know who will be recording. The speaker that submits the recording must register using the specialized speaker registration link that was sent via email on September 15 from cmcknight@aamc.org. Additional co-authors that wish to register for Learn Serve Lead 2020 should register using the attendee link on the registration site to avoid answering logistically focused speaker questions during the registration process. 

Presentation Information

Your presentation will be a pre-recorded video of you narrating Microsoft PowerPoint slides. Presentations will be viewed asynchronously by Learn Serve Lead registrants beginning in early December. Presentations will be available through early 2021 for viewing. 

Note: Information and instructions for those with older versions of PowerPoint which may only support recording audio narration are included in the Complete Instructions Guide.

To ensure uniformity, all presentation videos must be created in Microsoft PowerPoint utilizing a microphone and web camera. No other software or equipment is necessary.

Each presentation video will be “voice over PowerPoint” or recorded narration over slides and also feature a video of yourself while you narrate. This video of you is called picture-in-picture (PiP). This PiP video of you will appear at the bottom of each of your slides in the final video.

All final recorded presentations must be sent via Dropbox (details in guide document) by Wednesday, September 30, 2020. A confirmation email will be sent to you upon receipt of your presentation. 

Access the Complete Instructions Guide - This document provides you with the necessary instructions to capture and upload your Medical Education Abstract or RIME Paper presentation.

Presentation Requirements

  • Presentations must be created in Microsoft PowerPoint. Other presentation formats like Prezi are not supported.
  • RIME Paper recordings must be no longer than 8 minutes. Medical Education Abstracts recordings must be no longer than 5 minutes. 
  • Presenters must use the Learn Serve Lead PPT slide template and be 16:9 (widescreen), in landscape orientation.
  • You must declare any conflicts of interest on the 1st or 2nd slide of your presentation. 
  • Slides overloaded with text, or images with small elements should be avoided to facilitate reading.
  • To minimize technical issues, the use of animations and embedded videos in your presentation cannot be included.
  • Text must be font size 24 or larger.
  • Your PiP video should be displayed within each slide. If you’d like to adjust the default size of your video, the maximum dimensions for the video frame are 4.8cm (H) x 6.4cm (W).

Uploading Presentation Files to AAMC

Due to the size of the files, all presentations must be sent via Dropbox (details in guide) Wednesday, September 30, 2020. A confirmation email will be sent to you upon receipt of your presentation. 

Access the Complete Instructions Guide - This document provides you with the necessary instructions to capture and upload your Medical Education Abstract or RIME Paper presentation.

Questions

If encounter any difficulties, please contact educationalaffairs@aamc.org.

Recommendations to Consider Before You Record

  • Choose a quiet location with limited distractions where you can close the door and minimize sound interruptions or echo. Consider putting up a sign notifying others that you are recording and should not be disturbed. 
  • We recommend using an external microphone, headphones or headset for the best sound quality, rather than your computer’s internal mic. 
  • We recommend using a quality external webcam, rather than your computer’s built-in webcam. Have your camera lens framed at eye level, as opposed to too high or too low. Clean your camera lens if necessary. Speak directly into your camera. 
  • We recommend you setup near your wireless router to maximize your wireless connection. If you are sharing your internet connection, try and coordinate with other users so that gaming, video calls and streaming services do not impact your bandwidth. 
  • Consider disconnecting or turning off any devices such as Alexa, Google Home, or other smart technology, including televisions. Silence your cell phone or other devices that may ring or chime during recording. 
  • Close out of programs running in the background of your computer, such as instant messengers, email and other programs that may send pop up notifications while you are recording. 
  • If you are unable to have a professional or neutral background, remove any clutter that may distract your audience or consider using a virtual background. 
  • Check the lighting in the room you will be recording in, during the time of day that you plan to record. Choose a brightly lit room with the main source of light facing you, not behind you. The best lighting is good natural lighting. If natural light is not possible, try to have a light on either side of your camera and soft light directly in front of you. Avoid having a window or bright light source or fixture directly behind you. 
  • Wear clothes that set you apart from your background, especially if you are using a virtual background. Avoid white and green solid color and busy patterns. Blues, pinks and stripes look best on camera. 
  • Avoid saying “Good Morning” or “Good Afternoon” as these will be on-demand recordings and may be watched at any time. 
  • Refrain from swiveling or rocking in your chair. 
  • Have a glass of water or beverage close by.

For instructions on how to record and save your presentation in the correct formats, please view the Complete Instructions GuideThis document provides you with the necessary instructions to capture and upload your Medical Education Abstract or RIME Paper presentation.

If you have any questions, please contact educationalaffairs@aamc.org

Additional AAMC Speaker Resources

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