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AAMC Mailing Lists

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AAMC mailing lists are available for sharing valuable information and resources with our member institutions and constituents.

Student Records

(Sign in Required for Access to Some Resources)
The AAMC offers members access to a wide range of resources. Please select the sign in link located at the top right of this page (next to the search box) to access member-only resources and content.

Publications, Guides, and Handbooks

Standardized Immunization Form
This form, which aims to improve the process for submitting student immunization forms to institutions that host visiting students, may be adopted for use by any institution which hosts visiting students, regardless if the institution receives applications through the AAMC’s Visiting Student Application Service (VSAS®).

Uniform Clinical Training Agreement
The AAMC Uniform Clinical Training Affiliation Agreement is a simple, one-size-fits-all agreement designed to spell out roles and responsibilities between a medical education program and its clinical affiliates, and to eliminate time spent negotiating (and re-negotiating) agreements.

Guidelines for Maintaining Active and Permanent Individual Student Records 
These are updated guidelines for medical schools regarding maintaining active and permanent individual student records.

Guidelines for Medical School Regarding Academic Transcripts 
These are updated guidelines for medical schools regarding academic transcripts.

Effective Practices for Developing Policies on Good Standing 
This document outlines effectives practices for a medical school policies regarding designating a medical student in good standing.

Emergency Guidelines for Records Officers 
This document provides emergency guidelines for student records officers.

Post Graduation Name Changes Best Practices 
This document outlines best practices for post graduation name changes on medical schools' official student records.

GSA Member Handbook (AAMC Sign in required to access link)
A comprehensive online resource for GSA members that includes handbooks for the Admissions Officer, the Financial Aid Officer, the Student Affairs Officer, the Student Diversity Affairs, and the Student Records Administrator. The new resource also includes handbooks for the regional groups, as well as AAMC services and initiatives, GSA organizational structure, GSA representatives roles and responsibilities, and contact information for AAMC staff. The GSA will continue to evaluate and refresh the resources available to you and welcomes your feedback.

Programs, Services, and Databases

AAMC Visiting Student Learning Opportunities™
We are pleased to announce that Visiting Student Application Service (VSAS®) and Global Health Learning Opportunities (GHLO®) will be merging in mid-January to form a single program called AAMC Visiting Student Learning Opportunities™. The combined program will offer both a U.S. component (previously VSAS) and an international component (previously GHLO).

GME Track
This resident database and tracking system assists GME administrators and program directors in the collection and management of GME data.

Student Records System (SRS) (AAMC Sign in required)
This centralized, online enrollment information enables all medical school student records administrators to track all individual students during their progress from matriculation through graduation. The SRS also supports the LCME in reporting enrollment measures. A more extensive introduction to the SRS is available.