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AAMC Mailing Lists

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AAMC mailing lists are available for sharing valuable information and resources with our member institutions and constituents.

Categories


Print and Digital Publishing

This category recognizes innovative digital and print publishing. Entries must be the work of an institution’s alumni relations, development, marketing, or communications/public affairs program. Outside technical assistance is permissible, but concept, organization, and design must be the work of the entrant.

A. Single or Special Issue
This category is for single or special issue print and digital publishing. Entries in this category may include annual reports, fundraising or marketing collateral materials, community impact or community service reports, patient information or education materials, commemoratives, or any other non-periodical publications.

B. External Audience
This category is for print and digital periodicals intended for external audiences. Examples included in this category: medical school or hospital magazines and newsletters produced primarily for external constituencies (patients, referring physicians, alumni, benefactors, community leaders, or other external groups). Entries must include two consecutive issues of the periodical.

C. Internal Audience
This category is for print and digital periodicals intended for internal audiences. Examples included in this category: magazines, newsletters, and other serial publications intended primarily for employees or faculty of a medical school or teaching hospital/health system. Entries must include two consecutive issues of the periodical.

Electronic Communications

This category recognizes innovative and strategy-driven digital, multimedia, and online projects. Entries must be the work of an institution’s alumni relations, development, marketing, or communications/public affairs program. Outside technical assistance is permissible, but concept, organization, and design must be the work of the entrant.

A. Audio and Video
Entries in this category may include (but are not limited to): video news releases, radio or broadcast advertising, podcasts, special event audio and video, or multimedia presentations. Entries that are part of a serial program must be submitted as three or more segments. Narratives should be uploaded; links to supporting materials (i.e. YouTube, Vimeo, or items in a Drop Box) may be submitted online or files may be mailed to the AAMC on a flash drive.

B. Websites
Entries in this category include website-based projects such as internal or external websites, intranets, or consumer/constituent portals developed to support an institution, a campaign, a program, or a special initiative.  Narratives, which should be uploaded into the online form, may include screenshots, or point out particular features, of the site to help convey the impact of your project. Links to websites must be entered in the final section of the online submission form.

C. Social Media
Entries in this category must make unique and strategic use of interactive online communications, communities, or social networks, and can include (but are not limited to) blogs and pages/sites or campaigns on Facebook, Twitter, and/or YouTube.  Narratives, which should be uploaded into the online form, may include screenshots, or point out particular features, of the project to help convey the impact of your project. Links to relevant social media sites must be entered in the final section of the online submission form.

D. Mobile and Apps
Entries in this category must make unique and strategic use of mobile websites and applications for mobile devices.  Narratives, which should be uploaded into the online form, may include screenshots, or point out particular features, of the project to help convey the impact of your project. To the extent possible, these entries will be judged on a mobile device.  Links to relevant websites or apps must be entered in the final section of the online submission form.

The Robert G. Fenley Writing Awards

This award honors Robert G. Fenley, chair of the AAMC Group on Public Affairs (now the Group on Institutional Advancement) from 1985-86. “I truly enjoy explaining,” Bob Fenley once said in an interview. A former Dallas Times Herald science editor, Fenley directed the medical information office at the University of Texas Health Science Center in Dallas from 1970-1989. Fenley valued communicating the promise of medicine and science, which he thought was best done in good, plain English. The University of Texas won more than 150 national and regional awards during his tenure, including honors from the AAMC. He was particularly known for his witty yet incisive columns in the former GIA newsletter, News & Comment. “Real quality and solid content,” he wrote in that forum, “are most often attained by real work and solid discrimination. This comes through most often in simple, direct form that doesn’t need manipulation.” Fenley died on April 28, 1989, of lung cancer. The AAMC established the Robert G. Fenley Writing Award in his memory.

Entries may include internal publications, electronic or web-based publications, annual reports, brochures, magazine articles, newsletters, case statements, or other published works.

A. Basic Science Staff Writing
Entries include articles about basic and bench research. Basic science articles must be written by a staff member of a medical school or teaching hospital. Submitted articles are not subjected to a word limit.

B. General Staff Writing
Entries include articles about any other topic related to science or medicine that is not basic or bench research. General articles must be written by a staff member of a medical school or teaching hospital. Submitted articles are not subjected to a word limit.

C. Solicited Articles
Articles written by freelancers, alumni, students, or patients – a staff member/editor must have worked closely with the writer in soliciting, shaping, and editing the piece. The editor’s role in developing, soliciting, shaping, and editing the submitted article should be explained in the narrative. Submitted articles are not subjected to a word limit.

D. Short Articles
Entries include articles written by a staff member of a medical school or teaching hospital that are 750 words or less.

E. News Releases
Entries include news releases of any nature for any audience showcasing the ability to explain complex information in an informative and engaging manner. The news releases should be written by a staff member of a medical school or teaching hospital. Submitted news releases are not subjected to a word limit.

Special Events

This category recognizes excellence in “stand-alone” special events. Entries should be one-time events, or a single occurrence of an annual event (such as “The May 2016 White Coat Ceremony”). Special events that are part of a broader, multi-component campaign or project will be evaluated solely on the basis of the event itself; it is recommended that multi-component projects or programs be entered in the “Special Projects, Programs, Campaigns” category. Possible entries in this category include but are not limited to: alumni reunions, donor ceremonies, groundbreaking ceremonies, and community engagement events.

The “Shoestring” Award

Projects of special merit with a significantly reduced, limited, or shoestring budget will be recognized in this category. Appropriate projects are one-time or first-time initiatives, or the continuation of existing programs with reduced resources. (If the latter, provide this year’s and last year’s budgets, and samples from both years.) No dollar maximums are established for this category.  

Special Projects, Programs, or Campaigns

The category serves as a “catch all” category. If your project does not fall into one of the other Awards for Excellence categories, you may submit it here. Possible entries in this category include but are not limited to: alumni subset programs, mock interviews, annual campaigns, capital campaigns, crisis or issue management, public or media relations initiatives, brand development and special promotion, community outreach and communication, and “Project Medical Education” programs.

Best in Show Award: Judges’ Choice

The Best in Show Award is a judges’ choice award that recognizes overall program excellence. Entries that included comprehensiveness, productivity, impact, and overall excellence as a result of the program or project implementation may be considered for this honor. Demonstration and impact of a comprehensive strategy, goal achievement, and implementation of objectives designed for significant impact are vital. All entries submitted to the 2018 Awards for Excellence Competition may be eligible to receive this award.  This award is given at the discretion of the GIA Awards for Excellence judges.

Interested in Submitting Your Work?

You’ve spent the entire year creating innovative campaigns, writing articles, organizing alumni and community events, revamping your digital presence, and most importantly, demonstrating the value of your institution to your community.  Now is the time to show off your work and be recognized!

Learn more about the competition with the resources below: