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    2024 Regional Medical Campus Call for Proposals

    AAMC Headquarters  
    Washington, DC 
    June 3-5, 2023 

    Deadline for Submissions,11:59 PM PT October 24, 2023 

    The Group on Regional Medical Campuses invites proposals for sessions, innovation presentations, and posters for the 2024 Regional Medical Campus Conference. Proposals may represent original research or work related to regional medical campuses or distributed medical education.  

    Submissions will be selected for presentation following peer review by the Program Planning Committee.  

    Proposals incorporating a collaborative focus (between campuses at the same or different institutions or between a regional campus and main campus) or that include students and/or residents are highly encouraged and will be afforded special consideration. 

    All abstracts must be submitted online no later than 11:59 PM PT on October 24, 2023. 

    Submission site opening soon... 

    We recommend that you prepare your proposal in a word processing application and then paste each component into the corresponding online section.  
     
    An abstract submission is considered a commitment to attend the meeting and present if accepted. Abstract decisions will be sent to the primary contact in February 2024. 

    Submit Proposal 

    Proposal Types 

    Proposals will be accepted for the following formats: Session/Workshop, Innovation Presentation, and Poster (Innovation or Research). 

    Session/Workshop Proposals 

    Purpose: Sessions and Workshops represent an opportunity to examine broad topics from a variety of perspectives, engender discussion, and engage diverse voices. Sessions may consist of multiple presentations on a single theme, or a single facilitated activity. The submission format requires a detailed plan for the session including learning objectives, speakers, and description of the session. Proposals should describe in detail how the session will generate dialogue across multiple perspectives. 

    Time/Format: 45- or 60-minute in-depth presentation or workshop on a specific topic. The Program Planning Committee will determine the length of each session selected. 

    Session/Workshop proposals must include (note that each item has a 300 word count): 

    1. Title 

    1. Author(s) Note: Only list who will join to present in-person, if accepted.  

    1. Topic: Introduce the issue to be discussed and why it is a timely and important topic to the broader regional medical campus community  

    1. Session Description: Briefly describe the session. If accepted, this description will be used on the conference program. 

    1. Learning objectives: What participants will know or be able to do because of this session (please be as specific to the content as possible).  

    1. Session Plan: Describe the session timing and structure in detail with specific attention to how the audience will be engaged.  

    1. References (if applicable) 

    Optional Items: 

    1. Shareable Resources: Please include any resources that would be helpful to share with your audience. Resources may be uploaded into the system or printed and brought to the session.  

    Session/Workshop proposals will be reviewed using the following criteria: 

    1. Relevance and Timeliness: The topic is pertinent and current, catering to a wide national or international audience. It possesses inherent interest and timeliness. 

    2. Learning Objectives and Approach: The learning objectives are well-defined, focused, and attendee-oriented, and they can be readily achieved within the allotted time. The authors adeptly present an approach that effectively addresses the identified problem. 

    3. Content Clarity and Interpretation: The content is presented clearly, and the delivery method is well-articulated. The results or outcomes are communicated in an easily understandable manner, with research highlights accompanied by a well-grounded discussion referencing relevant literature. 

    4. Creativity and Originality: The work demonstrates a high degree of creativity and originality. 

    5. Significance and Adaptability: The ideas proposed hold potential for adaptation to various institutions. The authors provide substantial evidence that the findings have implications for both present and future contexts. 

    Innovation Presentation Proposal 

    Purpose: Innovation Presentations describe unique and forward-thinking programs, policies, projects, or practices that further the educational missions of regional medical campuses within 20 minutes. Emphasis on transferability or adaptability of the innovation to other campuses. 

    Time/Format: Innovation Presentations are 20-minute presentations (sessions are typically 15 minutes of presentation plus 5 minutes of Q&A). 

    Innovation Presentation proposals must include (note that each item has a 300 word count: 

    1. Title 

    1. Author(s) Note: Only list who will join to present in-person, if accepted.  

    1. Topic: Introduce the issue to be discussed and why it is a timely and important topic to the broader regional medical campus community  

    1. Innovation Description: Briefly describe the session. If accepted, this description will be used on the conference program. 

    1. Learning objectives: What participants will know or be able to do because of this session  

    1. How can the innovation be implemented elsewhere (Adaptability)? 

    1. Challenges/barriers 

    1. Lessons learned and next steps.  

    1. References (if applicable) 

    Optional Items: 

    1. Shareable Resources: Please include any resources that would be helpful to share with your audience. Resources may be uploaded into the system or printed and brought to the session. Full resources or citations are both welcome. 

    Innovation Presentation proposals will be reviewed using the following criteria: 

    • Relevance and Timeliness: The topic is pertinent and current, catering to a wide national or international audience. It possesses inherent interest and timeliness. 

    • Learning Objectives and Approach: The learning objectives are well-defined, focused, and attendee-oriented, and they can be readily achieved within the allotted time. The authors adeptly present an approach that effectively addresses the identified problem. 

    • Content Clarity and Interpretation: The content is presented clearly, and the delivery method is well-articulated. The results or outcomes are communicated in an easily understandable manner, with research highlights accompanied by a well-grounded discussion referencing relevant literature. 

    • Creativity and Originality: The work demonstrates a high degree of creativity and originality. 

    • Significance and Adaptability: The ideas proposed hold potential for adaptation to various institutions. The authors provide substantial evidence that the findings have implications for both present and future contexts. 

    Posters 

    Innovation Poster Abstract 

    Purpose: Innovation posters describe innovative programs, policies, projects, or practices that further the educational missions on regional medical campuses.  

    In addition to presenting a physical poster at the Poster Reception, presenters will also be asked to briefly summarize their poster in 3-5 minutes to the audience at the Poster Quickshots session. 

    Innovation Poster proposals must include (note that each item 300 words, including spaces, limit): 

    1. Title 

    1. Author(s) Note: Only list who will join to present in-person, if accepted.  

    1. Description: Briefly describe the poster. If accepted, this description will be used on the conference program. 

    1. Learning objectives: What participants will know or be able to do because of this poster? 

    1. How can it be implemented elsewhere (Adaptability)? 

    1. References (if applicable) 

    Innovation Poster proposals will be reviewed using the following criteria: 

    1. Topic timeliness/Interest potential 

    1. Clarity of content 

    1. Creativity and originality of work 

    1. Adaptability – the idea(s) should have the potential to be adapted to other institutions 

    Research Poster Abstract 

    Purpose: Research posters promote dissemination and discussion of completed or in progress research either conducted on or describing regional medical campuses.  

    In addition to presenting a physical poster at the Poster Reception, presenters will also be asked to briefly summarize their poster in 3-5 minutes to the audience at the Poster Quickshots session. 

    Research Poster proposals must include (note that each item has a 300 words, including spaces, limit): 

    1. Title 

    1. Author(s) Note: Only list who will join to present in-person, if accepted.  

    1. Background including purpose and significance of the study  

    1. Description: Briefly describe the poster. If accepted, this description will be used on the conference program.  

    1. Learning objectives: What participants will know or be able to do because of this poster  

    1. Methods  

    1. Results 

    1. Conclusions  

    1. References (if applicable) 

    Research Poster proposals will be reviewed using the following criteria: 

    1. Topic Timeliness/Interest Potential 

    1. Clarity of Content  

    1. Significance of Results 

    1. Soundness of Conclusions 

    Review and Selection Process  

    Submissions will be selected for presentation following peer review by the Program Planning Committee. Proposals incorporating a collaborative focus (between campuses at the same or different institutions or between a regional campus and main campus) or that include students and/or residents will be afforded special consideration. 

     
    Rating scale for each proposal criteria: 

    1=Poor 
    2=Below Average 
    3=Average 
    4=Above Average 
    5=Excellent 

    The Program Planning Committee reserves the right to adjust proposal requirements and the selection process as it deems necessary. 


    Deadline: Submissions should be submitted 11:59 pm PT October 24, 2023. 

    Submit Proposal 

    Questions  
    Questions regarding presentation submissions or about the conference should be directed to grmc@aamc.org.  

    Notifications  
    Notification of acceptance will be sent in February, 2024. All accepted presenters are expected to register for the 2024 Regional Medical Campus Conference and assume responsibility for travel expenses and meeting registration.