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    Entry Fee and Eligibility

    GIA Awards for Excellence

    • Submitted projects and programs must have occurred or been completed between April 1, 2023 and July 31, 2024 for the 2025 Awards Program.
    • Entries must be sponsored by an individual GIA member who is in good standing.*
      • Work performed by a non-GIA member employed directly by the entering institution (full-time or permanent part-time employee, not a freelancer) must be sponsored by a GIA member in good standing from that institution.
      • The GIA member sponsor confirms that all people involved or associated with the entry have demonstrated standards of professional ethics and scientific integrity.**
    • Entries must be the work of the hospital or medical school staff submitting the nomination and should accurately characterize the work and role of outside agencies, consultants, or vendors. Projects done completely by outside agencies or consultants are not eligible.
    • Each award submission requires an entry fee, payable online at the time of entry via credit card only: MasterCard, Visa, American Express, or Discover. You will receive a payment confirmation and receipt via email once confirmed. The AAMC does not accept entry fee payment by check. Entry fees are nonrefundable.
      • Early Bird Entry Fee: $40
        • August 1 - September 5
      • Standard Entry Fee: $50
        • September 6 - October 15
    • The current Awards for Excellence (AFE) Chair and other GIA members from that institution are not eligible to compete in the awards program. This year, Baylor College of Medicine staff are not eligible. Staff at this institution are eligible to submit in next year’s program.
    • Judges and members of their institutions are not eligible to compete in the categories the judge is reviewing.
    • Judges may review entries submitted by affiliated organizations that operate under separate executive leadership from their own. The AFE Chair will make the final decision about the eligibility of an entry.

    *A member in good standing is an alumni relations, communications, development, marketing, or public affairs representative who has been appointed to GIA membership by an AAMC member institution and whose membership dues are current and paid in full. Contact Madalyn Sistak, Constituent Engagement Senior Specialist, at 202-862-6705 or msistak@aamc.org, for confirmation of membership or to become a member.
    ** Please see AAMC’s Policy on Honors and Awards for more information.