Step 8: Assign Documents to Programs
All programs to which you apply will receive the same Common Application
Form (CAF). Your personal statement(s), LoRs, photograph and USMLE
transcript, however, are individually assigned to programs according
to your instructions. Some applicants will create one personal statement
to assign to all their programs. Some applicants applying to more
than one specialty will create a specific personal statement for
each specialty. Some applicants will create a personal statement
for each program. It is entirely up to you. It is important to carefully
assign the documents to the correct program; you don't want to send
the wrong personal statement! You may also assign different combinations
of recommendations to programs. Once you have completed your CAF
and are in the process of selecting programs, you will be prompted
to assign documents.
Guidelines for Assigning Documents
- You may create and list an unlimited number of LoR writers;
but only four (4) LoRs may be assigned to any one program at a
time.
- You may create an unlimited number of personal statements,
but only one may be assigned to any one program at a time.
- You may change your LoR and personal statement assignments
at any time.
- You may de-assign personal statements and LoRs to a program
and assign new ones in their place.
- Once you have sent LoRs or a personal statement to a program,
you may no longer make changes to that specific document. If you
want to make a change, you must de-assign the original document;
create a new LoR record or personal statement, and assign the
new document in place of the old document.
- Changes to document assignments or track selections for programs
that have been previously applied to are transmitted to the ERAS
PostOffice as soon as you click Save.
- Once you have sent your USMLE transcript to a fellowship program,
it may not be de-assigned.
De-assigning a document does not erase it from a fellowship program's
records. A program may have already downloaded and printed a hard
copy of your file. Do not assume they will not be able to reference
your original document in the future.
Assignments Report
Your Assignments Report is a detailed listing of the fellowship
programs you have currently selected, as well as the programs to
which you've applied, along with documents that you have assigned
to each. It is available under the Programs tab.
Information about fellowship programs to which you have applied
is also available on the Applicant Document Tracking System (ADTS)
or via Programs | Programs Applied to.
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