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How to Use VSAS
Below is a general guide of how to use VSAS. Since each user is
set up to see and do different host school tasks in VSAS, not all
of these steps will be applicable for everyone.
Step 1: Log In to VSAS
If you are not the VSAS primary contact at your institution, you
will be able to log in to the software once the primary contact
has added you as a VSAS user.
Step 2: Set School Preferences
You can configure and manage these host school preferences through
the Setup tab.
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Update Profile Information
Click the My Profile icon, located at the top right of
the VSAS screen, to review and update your contact information.
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Create School Users
The VSAS primary contact, or their designee, is responsible for
creating all additional VSAS users at their school. Each new user
will be assigned one or more roles that determine what they can
or cannot do in VSAS.
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Edit School Information
Review and edit the host school's information which resembles
what is currently displayed through EEC. This data will be visibile
to students as they search through the elective catalogs.
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Set School Preferences
Choose the number of weeks an elective offer is valid. After
this time period, an offer will expire and the open seat returns
to the host school for reassignment.
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Edit Email Templates
Review and edit the host school e-mail templates. Use "wildcards"
to add dynamic data.
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Upload Elective Catalog
Each host school will upload an elective catalog file in to
VSAS. Once activated, students will be able to search through
and begin applying for these electives.
Step 3: Process Visiting Student Applications
Students will not be able to apply for electives until the host
school activates their elective catalog. Process visiting student
applications through the Visiting Students tab.
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Determine Eligibility of Applicants
Review an applicant's verified data to determine if they are eligible,
conditionally eligible or ineligible to attend the host school.
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Schedule/Deny Applications
Schedule applicants to the electives for which they applied, or
deny their application. Applications of ineligible applicants
have automatically been denied.
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Notify Applicants
VSAS creates notifications when an applicant is deemed ineligible,
an elective scheduled or an application is denied. Host schools
decide when to send these applicants these notifications.
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Track Applicant Responses
After notifying applicants of elective offers, monitor their
responses through VSAS:
Review View Notifications for acceptances, declines, offers
that have expired or scheduled electives that were dropped.
Your Resources
Online Tutorials
Located in the Resources section, online
tutorials provide demonstrations of host school functionality.
VSAS Help Desk
Help Desk staff are available to answer your questions Monday–Friday, 9 a.m. - 5 p.m. Eastern.
Phone: 202-478-9878
E-mail: vsas@aamc.org
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