OSR-GSA Committee on Student Records Update
January 2008
Revising the Handbook for Student Records Administrators
Members of the Committee on Student Records are working diligently to
produce the next edition of this manual. The latest edition will contain
updated information and resources to aid administrators in the Registrar's
office in dealing with all aspects of student records. The handbook will
contain the finalized Effective Practices document on joint/dual/combined
degree programs. It is expected to be finalized later this summer with
proposed distribution at the 2008 Annual meeting.
Visiting Student Application Service (VSAS)
The VSAS program is a new AAMC application designed to make it easier
for senior medical students to apply for away electives at other institutions.
The program will allow students to submit one application to multiple
programs, streamlining the application process. In the pilot year of 2008-09,
ten U.S. medical schools will be using the VSAS system to accept applications
for electives at their institutions. The launch of VSAS is anticipated
later this spring and medical school officials are in the process of being
trained to navigate and utilize the VSAS system.
Affiliation Agreements
Affiliation agreements are between hospitals and medical schools that
may need to be signed before a medical student will be permitted to do
an away rotation at an institution. During the past twelve to eighteen
months, there have been an increasing number of hospitals across the country
asking for affiliation agreements for electives during the senior year.
Signing affiliation agreements can be cumbersome as legal services and
other departments may need to be consulted before a medical school can
sign off on an affiliation agreement. The amount of time and paperwork
associated with these agreements has caused several medical schools to
limit elective rotations performed at specific institutions requiring
these agreements. As affiliation agreements are emerging as a hot topic
in the GSA Committee on Student Records and the GSA Committee on Student
Affairs, the two groups are currently working cooperatively to find a
solution to this problem. More information will be forthcoming this summer.
If you have any questions, comments, or recommendations concerning the
GSA-COSR, please do not hesitate to contact me.
Jenny Guido
OSR GSA-COSR Liaison
University of North Dakota School of Medicine and Health Sciences
jguido@medicine.nodak.edu
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