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GSA - Handbook for Student Records Administrators
This handbook, first prepared by the Group on Student Affairs (GSA) ad hoc Committee on Medical Licensure (1996-97) and revised by the GSA National Committee on Student Records (in 1998 and 2001), is intended as a resource guide for medical school registrars, as well as a source of general information for every student affairs professional. It is not intended as an AAMC Guideline Document, but, rather, as a handbook for professionals that provides key information and examples of best practices from some schools that can be profitably used by other schools.
Full Handbook
(PDF, 37 pages- 327 kb)
Table of Contents
(Note: Sections are linked to individual PDF documents.)
- Institutional Responsibility/Registrar’s Office
(PDF, 5 pages- 69 kb)
- Role of The Registrar’s Office Interrelationship between Registrar’s Office and Other Offices
- Transition to Residency
(PDF, 6 pages- 50 kb)
- Dean’s Letter
- Electronic Residency Application Service (ERAS)
- National Resident Matching Program (NRMP)
- Federation Credentials Verification Service (FCVS)
- Educating Medical Students on the Licensure Process
- Records (PDF, 3 pages- 38 kb)
- The Family Rights and Privacy Act of 1974 (Buckley Amendment) Records Retention AAMC Student Records System Transcripts
- Medical Licensure and Credentialing (PDF, 4 pages- 31 kb)
- Role of Medical Schools in the Medical Licensure and Credentialing The United States Medical Licensing Examination (USMLE)
- Medical Schools' Documentation Responsibilities
- AAMC Guideline Statements (PDF, 2 pages- 24 kb)
- Satisfactory Academic Progress for Receipt of Title IV Student Aid Guidelines for Medical Schools Regarding Academic Transcripts
- Reaffirming Institutional Standards of Behavior in the Learning
- Environment Guidelines for Medical Schools Regarding Visiting Medical Students from Other LCME Medical Schools
- Commonly Used Acronyms (PDF, 3 pages- 338 kb)
- Appendices [Complete file, A-D] (PDF, 12 pages- 239 kb)
- Appendix A: Guidelines for Medical Schools Regarding Academic Transcripts (PDF, 4 pages - 31 kb)
- Appendix B: Reaffirming Institutional Standards of Behavior in the Learning Environment (PDF, 2 pages- 21 kb)
- Appendix C: Guidelines for Medical Schools Regarding Visiting Medical (PDF, 5 pages- 203 kb)
Students from Other LCME Medical Schools
Visiting Student Application
Health Statement for Visiting Students
- Appendix D: Information about the American Association of Collegiate Registrars and Admissions Officers (AACRAO) (PDF, 1 page- 13 kb)
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