GSA - Handbook for Student Affairs Officers

This Handbook for Student Affairs Officers is a compilation of information regarding the roles, responsibilities, and critical functions of the Student Affairs officer, "best practices" of Student Affairs offices, and resources available for Student Affairs personnel. The GSA National Committee on Student Affairs created this document as a resource guide for both the new and experienced Student Affairs officer, as well as for members of their professional and administrative staffs.

Table of Contents

(Note: Sections are linked to individual PDFs.)

• Introduction (PDF, 1 page - 36kb)
  
  
• Part 1. Roles of the Student Affairs Officer (PDF, 4 pages- 81kb)
  
  • Advocate for Students
  • Advisor for Individual Students and Groups of Students
    • Career Counselor
    • Student Evaluator and Assessor
    • Financial Aid Administrator
    • Institutional Planning Consultant
    • Institutional Representative
    • Planner and Convener
    • Role Model
    • Advisor to Student Organizations
    • Advisor to Organizations for Spouses and Significant Others
  
  
  
• Part 2. Understanding the Mission of the Institution (PDF, 2 pages- 70kb)
  • Structure of Student Affairs Offices
  • Student Affairs-related Committees
    
    
• Part 3. Relationships with Internal and External Offices (PDF, 4 pages- 64kb)
  • President's Office
  • Dean's Office
  • Office of the General Counsel
  • Alumni Office
  • Financial Aid Office
  • Office of Information Systems and Technology
  • Marketing and Public Affairs Office
  • Office of Academic Affairs/Medical Education
  • Admissions Office
  • Minority/Multicultural Affairs/Diversity Office
  • Student Records/Registrar's Office
  • Basic Science and Clinical Science Faculty
  • Student Health and Mental Health Services Offices
    
    
• Part 4. Student Advising, Standing, and Promotion (PDF, 6 pages- 85kb)
  
  • Academic Counseling
    • Academic Monitoring and Counseling
      
    • Dual/Joint/Combined Degree and Special Programs
      
  • Advisory Systems
    
    • Careers in Medicine Program
      
    • Opportunities in Academic Medicine and Medical Research
      
    • Learning Disabilities: Assessment and Evaluation
      
    • Leaves of Absence and Withdrawals
      
    • Student Employment
      
    • Mental Health Referrals
      
    • Mental Health Resources
      
    • Personal and Professional Conduct and Professionalism
      
  • Disciplinary Procedures
    
    • Disciplinary Action
    • Appropriate Treatment in Medicine
      
  • Transfer with Advanced Standing
    
    • Transfer
      
    • Advanced Standing and Exemption of Courses
      
  • Academic Progress
    
    • Extended Curriculum
      
• Part 5. Medical Education Timeline (PDF,7 pages- 99 kb)
  • Year One: Beginning of Basic Sciences
    
    • Orientation Programs
    • Student Enrollment
    • Dissemination of Information to Students
    • Monitoring Student Performance
    • Student Support Services
  • Year Two: Completion of Basic Sciences and the Transition to Clinical Clerkships
  • Preparation for USMLE Step I
  • Year Three: Clinical Curriculum
    
  • Transition from Basic Science to Clinical Curriculum
  • Professionalism Issues
  • Scheduling of Clinical Clerkships
  • Residency Interview Preparation
  • Year Four: Electives, Residency Application, Graduation and the Transition to Residency
    
  • Electives
  • Specialty Choice
  • Residency Choice
  • Preparation for USMLE Step 2 CK and CS
  • Medical Student Performance Evaluation (MSPE)
  • Residency Application, Matching Processes, Match Week, and the "Scramble"
  • Transition to Residency
  • Exit Interviews and Debt Management Counseling

• Part 6. Policies (PDF, 6 pages- 80kb)
  
  • Confidentiality
    
  • Health Insurance and Accountability Portability Act of 1996 (HIPAA)
    
  • Background Screening, Drug Testing, and National and State Laws Governing Licensure
    
  • Impairment and Disability
    
  • Mental Health
    
  • State Medical Boards
    
  • Handling of Exposures to Air/Blood-Borne Pathogens
    
  • Standards of Conduct
    
  • Student Rights and Responsibilities and Disciplinary Procedures
  • Student Mistreatment
    
  • Standards and Procedures for the Evaluation, Advancement, and Graduation of Students
    
    
• Part 7. Association of American Medical Colleges (AAMC) (PDF, 4 pages- 93kb)
  
  • The AAMC
    
  • Division of Medical School Affairs (DMSA)
    
    • Section for Student Affairs and Programs (SSAP)
      
    • Careers in Medicine (CiM)
      
    • Group on Student Affairs (GSA)
      
  • Division of Diversity Policy and Programs (DDPP)
    
  • Division of Medical School Services and Studies (DMSSS)
    
  • AAMC Meetings
    
  • AAMC Publications, Databases, Electronic Applications, GSA Resources, and Web Links
    
    
• Part 8. Related Organizations (PDF, 3 pages- 66kb)
  
  • American Association of Collegiate Registrars and Admissions Officers (AACRAO)
    
  • American Board of Medical Specialties (ABMS)
    
  • Accreditation Council for Graduate Medical Education (ACGME)
    
  • Federation of State Medical Boards (FSMB)
    
  • Liaison Committee on Medical Education (LCME)
  • National Board of Medical Examiners (NBME)
    
  • Organization of Program Director Associations (OPDA)
    
  • State Medical Licensing Boards
    
  • Student Health Services at Academic Medical Centers (SHSAMc)
    
    
• Part 9. GSA Resources (PDF, 3 pages-59kb)
  
  
• Part 10. Webliography (PDF, 2 pages- 59kb)
  
  
• Part 11. Appendix A: Frequently Used Acronyms (PDF, 4 pages- 44kb)
  
  

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