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Handbook for Student Records Administrators
This handbook, first prepared by the Group on Student Affairs (GSA)
ad hoc Committee on Medical Licensure (1996-97) and revised by the
GSA National Committee on Student Records (in 1998 and 2001), is
intended as a resource guide for medical school registrars, as well
as a source of general information for every student affairs professional.
It is not intended as an AAMC Guideline Document,
but, rather, as a handbook for professionals that provides key information
and examples of best practices from some schools that can be profitably
used by other schools.
Download the Handbook for Student Records Administrators
(PDF)
Contents
Sections are linked to individual PDFs.
- Institutional Responsibility/Registrar's
Office (PDF)
- Role of The Registrar's Office Interrelationship between
Registrar's Office and Other Offices
- Records (PDF)
- The Family Rights and Privacy Act of 1974 (Buckley Amendment)
Records Retention AAMC Student Records System Transcripts
- Transition to Residency (PDF)
- Dean's Letter
- Electronic Residency Application Service (ERAS)
- National Resident Matching Program (NRMP)
- Federation Credentials Verification Service (FCVS)
- Educating Medical Students on the Licensure Process
- Medical Licensure and Credentialing (PDF)
- Role of Medical Schools in the Medical Licensure and Credentialing
The United States Medical Licensing Examination (USMLE)
- Medical Schools' Documentation Responsibilities
- AAMC Guideline Statements (PDF)
- Satisfactory Academic Progress for Receipt of Title IV Student
Aid Guidelines for Medical Schools Regarding Academic Transcripts
- Reaffirming Institutional Standards of Behavior in the Learning
- Environment Guidelines for Medical Schools Regarding Visiting
Medical Students from Other LCME Medical Schools
- Commonly Used Acronyms (PDF)
- Appendices [Complete file, A-D]
(PDF)
- Appendix A: Guidelines for
Medical Schools Regarding Academic Transcripts
(PDF)
- Appendix B: Reaffirming Institutional
Standards of Behavior in the Learning Environment
(PDF)
- Appendix C: Guidelines for
Medical Schools Regarding Visiting Medical
(PDF)
Students from Other LCME Medical Schools
Visiting Student Application
Health Statement for Visiting Students
- Appendix D: Information about
the American Association of Collegiate Registrars and Admissions
Officers
(PDF)
- Appendix E: A Year in the Life of a registrar
(PDF)
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