GSA Listserve

Ownership

GSALIST is a private, moderated listserve available to Institutional GSA Representatives, Individual GSA Members, and Affiliate GSA Members at the dean, associate dean, director, or assistant/associate director levels, to members of GSA and GSA-MAS committees, and to specific AAMC staff members with responsibility for GSA committees or for AAMC programs and services related to medical schools and medical students (e.g., MCAT, AMCAS, CiM, ERAS, NRMP).

Current GSALIST subscribership includes approximately 1200 GSA representatives who hold administrative positions in one or more of the five areas of GSA expertise at an AAMC-member medical school: Admissions, Minority Affairs, Student Affairs, Student Financial Assistance, and Student Records.

The GSALIST owners are the AAMC staff to the GSA, including Henry Sondheimer, M.D. (hsondheimer@aamc.org), GSA Executive Secretary, and Danielle Gregory (dgregory@aamc.org), the Section for Student Affairs and Programs (SSAP) staff person with specific responsibility for GSALIST.

GSA Subscribership

Access to GSALIST is limited to:

• "Institutional GSA Representatives," who are the dean-designated persons at each AAMC-member medical school holding an administrative appointment in one or more of the five areas of GSA expertise. Typically, there are five such Institutional GSA Representatives at each member medical school. In some circumstances, a sixth Institutional GSA Representative, a member-at-large, may also be appointed by the dean; this individual shall also be an administrator in one or more of the five areas of the GSA's expertise.
• "Individual GSA Members," who are self-nominated or nominated by other GSA representatives and who hold an administrative appointment at a AAMC-member medical school in one or more of the five areas of GSA expertise.
• "Affiliate GSA Members," who hold an administrative appointment at a Canadian medical school in one or more of the five areas of GSA expertise.
• Members of GSA and GSA-MAS committees.
• Specific AAMC staff members who staff GSA and Organization of Student Representatives (OSR) committees or AAMC programs and services.

Institutional GSA Representatives and Individual and Affiliate GSA Members are automatically subscribed to GSALIST when their contact information is recorded in the AAMC database with a code designating the type of GSA-related administrative position(s) they hold at their medical school.

Please note that, as a security measure, GSALIST messages can be sent only from the e-mail address contained in the GSALIST subscriber's AAMC database record, since that address is used to verify the identity of the sender and the authenticity of the message. GSALIST messages sent from "alias" e-mail addresses will be "bounced," i.e., not posted to GSALIST. For this reason, it is essential that GSALIST subscribers advise AAMC GSALIST staff members immediately of any changes in their e-mail address and use only the one e-mail address contained in their AAMC database record when submitting e-mail messages to GSALIST.

Rules and Etiquette

Appropriate professional etiquette in GSALIST messages is expected of all GSALIST subscribers. All messages sent to GSALIST directly by GSALIST subscribers that do not contain forwarded materials from other sources will be posted, upon receipt, to GSALIST. In the case of forwarded messages, GSALIST owners will post the forwarded message only when, in their judgment, the forwarded material is applicable to the GSALIST audience and when the identity and institutional affiliation of the sender of the original message is included in the forwarded message. These precautions ensure that GSALIST subscribers will be able to judge the accuracy of information posted to GSALIST and that inaccurate information will not appear on GSALIST.

In addition, at the request of the GSA Steering Committee, the use of GSALIST to post information about the availability of administrative positions at medical schools or related position descriptions is strongly discouraged. The GSALIST exists to promote two-way communication among GSALIST subscribers about issues of importance to the GSA, not to serve as a job board. Information about the AAMC JobBoard, a Web-based AAMC resource to advertise the availability of non-faculty medical school administrative positions to the AAMC community, can be found at www.aamc.org/jobboard.

Finally, at the request of the GSA Steering Committee, the content of GSALIST messages should be accessible only to professional staff with GSA-related responsibilities at member medical schools. Since GSALIST subscribers will, at times, post information of a sensitive nature to GSALIST, GSALIST subscribers should exercise personal and professional judgment in forwarding specific GSALIST content to administrative staff members in their school offices who are not GSALIST subscribers.

Signature Blocks

All GSALIST subscribers should create a signature block that includes their name, title, institution, address, telephone and fax numbers, and e-mail address. This signature block should be included in all GSALIST messages. With this information, GSALIST subscribers can easily identify the source of the GSALIST message and contact the sender directly to discuss topics or ask questions that they may not wish to discuss publicly with all GSALIST subscribers.

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Posting Messages

To post messages to GSALIST, send an e-mail to GSALIST@aamcinfo.aamc.org.

On the SUBJECT line, please designate your message for its intended audience by using the following prefix(es) in the SUBJECT line, followed by the specific content/subject of your message, as follows:

ADM: For Admission-related issues + specific content/subject
FA: For Financial Aid-related issues + specific content/subject
MA: For Minority Affairs-related issues + specific content/subject
SA: For Student Affairs-related issues + specific content/subject
SR: For Student Records-related issues + specific content/subject
GSA: For issues of interest to the entire GSA issues + specific content/subject

More than one heading is suggested when the message is relevant to the members of more than one GSA component.

Subscribing to the Listserve

Access to GSALIST is limited to Institutional GSA Representatives and Individual and Affiliate GSA Members, each of whom has a GSA code in their AAMC database record designating the type of GSA-related administrative position(s) they hold at their medical school. Questions about joining the GSA can be addressed to GSA Executive Secretary Henry Sondheimer, M.D.., at: hsondheimer@aamc.org.

Subscribing to the Digest

A GSALIST DIGEST is available for subscribers who wish to receive GSALIST messages in a digested, three-time-per-week format. In the regular format, each subscriber receives each individual GSALIST message as it is sent. The number of GSALIST messages ranges from none to several per day, depending on the time of year and interest in the issue being discussed. In the digest format, a single e-mail containing all GSALIST messages for a specific time period is sent to subscribers three times per week. Subscribers wishing to receive the GSALIST DIGEST should send an e-mail to Danielle Gregory (dgregory@aamc.org) with the message "Prefer digested listserve format" in the Subject line. Please be advised that this is an "EITHER-OR" opportunity; subscribers can receive GSALIST messages in one OR the other format. Subscribers indicating a preference for the GSALIST DIGEST will no longer receive individual GSALIST messages.

Unsubscribing

All Institutional GSA Representatives and Individual and Affiliate GSA Members are automatically subscribed to GSALIST. Any GSALIST subscriber wishing to unsubscribe from GSALIST should send an e-mail to majordomo@aamcinfo.aamc.org. Leave the SUBJECT line blank and type "unsubscribe GSALIST" in the message box. This "unsubscribe" message will be delivered automatically to the three AAMC staff with responsibility for GSALIST.

Preventing Mail Loops

Responses will go only to the sender of the current message. You may reply to the entire list by sending an e-mail to GSALIST@aamcinfo.aamc.org

Vacation Rules

Please unsubscribe from GSALIST when installing rules for automatic reply or a "vacation" program.

Help

For assistance with, or questions about, GSALIST, send an e-mail to owner-GSALIST@aamcinfo.aamc.org.

Reminder

Thank you for your assistance. We hope that you find GSALIST to be a useful resource in the fulfillment of your GSA-related responsibilities.

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