Listserve
GSALIST is a private, moderated listserve available to Institutional
GSA Representatives, Individual GSA Members, and Affiliate GSA Members
at the dean, associate dean, director, or assistant/associate director
levels, to members of GSA and MAS committees, and to specific AAMC
staff members with responsibility for GSA committees or for AAMC
programs and services related to medical schools and medical students
(e.g., MCAT, AMCAS, CiM, ERAS, NRMP).
Current GSALIST subscribership includes approximately 1200 GSA
representatives who hold administrative positions in one or more
of the five areas of GSA expertise at an AAMC-member medical school:
Admissions, Diversity Affairs, Student Affairs, Student Financial
Assistance, and Student Records.
The GSALIST owners are the AAMC staff to the GSA, including Henry
Sondheimer, M.D. (hsondheimer@aamc.org),
GSA Executive Secretary, and Lauren Jolliff (ljolliff@aamc.org),
the Section for Student Affairs and Programs (SSAP) staff person
with specific responsibility for GSALIST.
GSA Subscribership
Access to GSALIST is limited to:
- "Institutional GSA Representatives," who are the dean-designated
persons at each AAMC-member medical school holding an administrative
appointment in one or more of the five areas of GSA expertise.
Typically, there are five such Institutional GSA Representatives
at each member medical school. In some circumstances, a sixth
Institutional GSA Representative, a member-at-large, may also
be appointed by the dean; this individual shall also be an administrator
in one or more of the five areas of the GSA's expertise.
- "Individual GSA Members," who are self-nominated or
nominated by other GSA representatives and who hold an administrative
appointment at a AAMC-member medical school in one or more of
the five areas of GSA expertise.
- "Affiliate GSA Members," who hold an administrative
appointment at a Canadian medical school in one or more of the
five areas of GSA expertise.
- Members of GSA and MAS committees.
- Specific AAMC staff members who staff GSA and Organization of
Student Representatives (OSR) committees or AAMC programs and
services.
Institutional GSA Representatives and Individual and Affiliate
GSA Members are automatically subscribed to GSALIST when their contact
information is recorded in the AAMC database with a code designating
the type of GSA-related administrative position(s) they hold at
their medical school.
Please note that, as a security measure, GSALIST messages can be
sent only from the e-mail address contained in the GSALIST subscriber's
AAMC database record, since that address is used to verify the identity
of the sender and the authenticity of the message. GSALIST messages
sent from "alias" e-mail addresses will be "bounced,"
i.e., not posted to GSALIST. For this reason, it is essential that
GSALIST subscribers advise AAMC GSALIST staff members immediately
of any changes in their e-mail address and use only the one e-mail
address contained in their AAMC database record when submitting
e-mail messages to GSALIST.
Rules and Etiquette
Appropriate professional etiquette in GSALIST messages is expected
of all GSALIST subscribers. All messages sent to GSALIST directly
by GSALIST subscribers that do not contain forwarded materials from
other sources will be posted, upon receipt, to GSALIST. In the case
of forwarded messages, GSALIST owners will post the forwarded message
only when, in their judgment, the forwarded material is applicable
to the GSALIST audience and when the identity and institutional
affiliation of the sender of the original message is included in
the forwarded message. These precautions ensure that GSALIST subscribers
will be able to judge the accuracy of information posted to GSALIST
and that inaccurate information will not appear on GSALIST.
In addition, at the request of the GSA Steering Committee, the
use of GSALIST to post information about the availability of administrative
positions at medical schools or related position descriptions is
strongly discouraged. The GSALIST exists to promote two-way communication
among GSALIST subscribers about issues of importance to the GSA,
not to serve as a job board. Information about the AAMC JobBoard,
a Web-based AAMC resource to advertise the availability of non-faculty
medical school administrative positions to the AAMC community, can
be found at www.aamc.org/jobboard.
Finally, at the request of the GSA Steering Committee, the content
of GSALIST messages should be accessible only to professional staff
with GSA-related responsibilities at member medical schools. Since
GSALIST subscribers will, at times, post information of a sensitive
nature to GSALIST, GSALIST subscribers should exercise personal
and professional judgment in forwarding specific GSALIST content
to administrative staff members in their school offices who are
not GSALIST subscribers.
Signature Blocks
All GSALIST subscribers should create a signature block that includes
their name, title, institution, address, telephone and fax numbers,
and e-mail address. This signature block should be included in all
GSALIST messages. With this information, GSALIST subscribers can
easily identify the source of the GSALIST message and contact the
sender directly to discuss topics or ask questions that they may
not wish to discuss publicly with all GSALIST subscribers.
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Posting Messages
To post messages to GSALIST, send an e-mail to gsalist@lists.aamc.org.
On the SUBJECT line, please designate your message for its intended
audience by using the following prefix(es) in the SUBJECT line,
followed by the specific content/subject of your message, as follows:
ADM: For Admission-related issues + specific content/subject
FA: For Financial Aid-related issues + specific content/subject
MA: For Diversity Affairs-related issues + specific content/subject
SA: For Student Affairs-related issues + specific content/subject
SR: For Student Records-related issues + specific content/subject
GSA: For issues of interest to the entire GSA issues + specific
content/subject
More than one heading is suggested when the message is relevant
to the members of more than one GSA component.
Subscribing to the Listserve
Access to GSALIST is limited to Institutional GSA Representatives
and Individual and Affiliate GSA Members, each of whom has a GSA
code in their AAMC database record designating the type of GSA-related
administrative position(s) they hold at their medical school. Questions
about joining the GSA can be addressed to GSA Executive Secretary
Henry Sondheimer, M.D., at: hsondheimer@aamc.org.
Subscribing to the Digest
A GSALIST DIGEST is available for subscribers who wish to receive
GSALIST messages in a digested, three-time-per-week format. In the
regular format, each subscriber receives each individual GSALIST
message as it is sent. The number of GSALIST messages ranges from
none to several per day, depending on the time of year and interest
in the issue being discussed. In the digest format, a single e-mail
containing all GSALIST messages for a specific time period is sent
to subscribers three times per week. Subscribers wishing to receive
the GSALIST DIGEST should send an e-mail to Lauren Jolliff (ljolliff@aamc.org)
with the message "Prefer digested listserve format" in
the Subject line. Please be advised that this is an "EITHER-OR"
opportunity; subscribers can receive GSALIST messages in one OR
the other format. Subscribers indicating a preference for the GSALIST
DIGEST will no longer receive individual GSALIST messages.
Unsubscribing
All Institutional GSA Representatives and Individual and Affiliate
GSA Members are automatically subscribed to GSALIST. Any GSALIST
subscriber wishing to unsubscribe from GSALIST should send a blank
message to unsubscribe-gsalist@lists.aamc.org.
Preventing Mail Loops
Responses will go only to the sender of the current message. You
may reply to the entire list by sending an e-mail to gsalist@lists.aamc.org
Vacation Rules
Please unsubscribe from GSALIST when installing rules for automatic
reply or a "vacation" program.
Help
For assistance with, or questions about, GSALIST, send an e-mail
to Lauren Jolliff (ljolliff@aamc.org).
Reminder
Send all GSALIST administrative requests (e.g., "subscribe"
or "unsubscribe" messages) to Lauren Jolliff (ljolliff@aamc.org).
Send all e-mail postings for GSALIST directly to gsalist@lists.aamc.org.
Thank you for your assistance. We hope that you find GSALIST to
be a useful resource in the fulfillment of your GSA-related responsibilities.
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