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GIA - Responsibilities of Officers
Chair
Elected at the spring National
Professional Development Conference (NPDC), the position runs through to the next
NPDC.
- Appoints members of ad hoc committees.
- Directs oversight
of GIA budget, activities, programs and projects.
- Coordinates the execution
of the Annual Meeting programming.
- Attends the Awards competition judging
when necessary (held December/January)
Presides over the following
meetings: - National Professional Development Conference and Steering
Committee Meeting (held in March/April)
- National Professional Development
Conference Planning/Steering Committee Meeting (held in July at a determined location)
- Steering
Committee Meeting held during the Annual Meeting.
- Steering Committee
and Annual Meeting Planning (held 1-1/2 days in February at AAMC Headquarters)
Chair-Elect
Elected at the spring National
Professional Development Conference (NPDC), the position runs through to the next
NPDC.
- Coordinates the execution of the National Professional Development
Conference programming.
- Responsible for the minutes of the Past Chairs
meeting.
Presides in the absence of the Chair for the following meetings:
- Annual Meeting
- Steering Committee Meetings
- National Professional
Development Conference
Attends the following meetings:
- GIA
National Professional Development Conference (held in March/April)
- GIA
National Professional Development Conference Planning/Steering Committee Meeting
(held in July at a determined location)
- Steering Committee Meeting held
during the Annual Meeting
- Steering Committee/Annual Meeting Planning
(held 1-1/2 days in February at the AAMC Headquarters)
Vice
Chair Public Relations/Marketing
Elected at the spring National Professional
Development Conference (NPDC), the position runs through to the next NPDC.
- Provides oversight for Annual Meeting and National Professional Development
Conference public relations and marketing programming.
- Advises regional
chairs on recruiting public relations/marketing representatives of AAMC-member
institutions for GIA membership.
- Directs planning and execution of special
programs and workshops relating primarily to public relations/marketing.
- Advises the GIA Chair and Steering Committee on GIA matters relating to public
relations and marketing.
- Participates in GIA Annual Meeting, National
Professional Development Conference and Steering Committee Meetings.
- Every other year, serves as either coordinator of the GIA Awards for Excellence
Competition, or of the National Professional Development Conference (see duties
below).
Awards Coordinator
- Confers
with the immediate past Awards Coordinator on logistics for running the competition
and makes any needed adjustments to the competition. (A Coordinator's Guide for
the competition is provided to each new coordinator with detailed instructions
for implementing the competition judging.)
- Replaces all outgoing judges
from the selection of previous winners, making sure the replacements provide appropriate
representation in terms of professional discipline, gender and geographic distribution
with the current judges.
- Updates the Call for Entries with current submission
deadlines, category description changes, mailing address of the coordinator, etc.
The information is then sent to the GIA Executive Secretary to be distributed
to the membership.
- Arranges logistics for the judging including hotel
meeting space and guest rooms for the judges, GIA Chair and Executive Secretary.
- Oversees
the judging competition.
- Informs winners by written correspondence.
- Serves
as presenter at the Awards for Excellence Reception during the spring National
Professional Development Conference.
National
Professional Development Conference Coordinator
- Arranges and conducts
conference calls on a bi-weekly basis with the Steering Committee to develop format,
content, and speakers for the conference.
- Provides minutes from each
conference call, along with an updated program grid to the planning participants
for review.
- Assigns sections of the program to planning participants
for obtaining speakers, session titles and descriptions, etc. Provides and enforces
timelines.
Attends the following meetings:
- National Professional
Development Conference and Steering Committee Meeting (held in March/April)
- GIA
National Professional Development Conference Planning/Steering Committee Meeting
(held in July at a determined location)
- Steering Committee Meeting held
during the Annual Meeting in October/November
- Steering Committee/Annual
Meeting Planning (held 1-1/2 days in February at AAMC Headquarters)
Vice
Chair, Alumni/Development
Elected at the spring National Professional
Development Conference (NPDC), the position runs through to the next NPDC.
- Provides oversight for Annual Meeting and National Professional Development
Conference alumni affairs and development programming.
- Advises regional
chairs on recruiting alumni affairs and development representatives of AAMC-member
institutions for GIA membership.
- Directs planning and execution of special
programs and workshops relating primarily to alumni affairs and development.
- Advises
the GIA Chair and Steering Committee on GIA matters relating to alumni affairs
and development.
- Participates in GIA Annual Meeting, National Professional
Development Conference and Steering Committee Meetings.
- Every other year,
serves as either coordinator of the GIA Awards for Excellence Competition, or
of the National Professional Development Conference.
Awards
Coordinator
- Confers with the immediate past Awards Coordinator on
logistics for running the competition and makes any needed adjustments to the
competition. (A Coordinator's Guide for the competition is provided to each new
coordinator with detailed instructions for implementing the competition judging.)
- Replaces all outgoing judges from the selection of previous winners,
making sure the replacements provide appropriate representation in terms of professional
discipline, gender and geographic distribution with the current judges.
- Updates
the Call for Entries with current submission deadlines, category description changes,
mailing address of the coordinator, etc. The information is then sent to the GIA
Executive Secretary to be distributed to the membership.
- Arranges logistics
for the judging including hotel meeting space and guest rooms for the judges,
GIA Chair and Executive Secretary.
- Oversees the judging competition.
- Informs winners by written correspondence.
- Serves as presenter
at the Awards for Excellence Reception during the spring National Professional
Development Conference.
National Professional
Development Conference Coordinator
- Arranges and conducts conference
calls on a bi-weekly basis with the Steering Committee to develop format, content,
and speakers for the conference.
- Provides minutes from each conference
call, along with an updated program grid to the planning participants for review.
- Assigns
sections of the program to planning participants for obtaining speakers, session
titles and descriptions, etc. Provides and enforces timelines.
Attends
the following meetings:
- National Professional Development Conference
and Steering Committee Meeting (held in March/April)
- GIA National Professional
Development Conference Planning/Steering Committee Meeting (held in July at a
determined location)
- Steering Committee Meeting held during the Annual
Meeting in October/November
- Steering Committee/Annual Meeting Planning
(held 1-1/2 days in February at AAMC Headquarters)
Regional
Chairs
Elected at the spring National Professional Development Conference
(NPDC), and serve until the next NPDC.
- Contributes to the planning
of the National Professional Development Conference for the following year.
- Participates
in the planning of the Annual Meeting for the following year.
- Works with
other regional chairs and steering committee to identify and recruit track chair
candidates in both their region and discipline to participate in the programming
process for both the National Professional Development Conference and the Annual
Meeting.
- Works with vice chairs to establish annual goal to increase membership
in respective discipline.
- Plans annual programming survey for distribution
to membership. Final report due to the steering committee to guide the planning
for the upcoming National Professional Development Conference.
- Hosts regional
caucuses at the National Professional Development Conference and the Annual Meeting,
including the election of new regional chairs at the National Professional Development
Conference.
- Serves as Hospitality Suite Host at the Annual Meeting and
National Professional Development Conference.
Attends the following
meetings:
- National Professional Development Conference and Steering
Committee Meeting (held in March/April)
- GIA National Professional Development
Conference Planning/Steering Committee Meeting (held in July at a determined location.)
- Steering
Committee Meeting (held during the Annual Meeting in October/November)
- Steering
Committee/Annual Meeting Planning (held 1-1/2 days in February at AAMC Headquarters)
At-Large
Elected during the spring National Professional Development Conference
and serves until the next National Professional Development Conference. Will work
with the other elected officers-the Chair, Chair-elect, Vice Chairs for Public
Relations/Marketing and Alumni/Development, along with the four regional chairs
in the following capacity:
- Considers matters of common concern
to the GIA and works with the steering committee to address those concerns through
services and professional development meeting programming.
- Responsible
for contributing to the planning of the topics/sessions for both the annual meeting
and for the National Professional Development Conference, particularly those sessions
that cut across all five disciplines and any integrated sessions.
Attends the following meetings:
- GIA National Professional
Development Meeting and Steering Committee Meeting (held in March)
- Joint
Past Chairs and Steering Committee Meeting (held 2-1/2 days in June or July at
a determined location.)
- Steering Committee Meeting (held during the Annual
Meeting in October/November)
- Steering Committee/Annual Meeting Planning
(held 1-1/2 days in February at AAMC Headquarters)
Track
Chairs
Selected by Regional Chairs to serve one year term beginning in
April to assist with planning the Annual Meeting and the National Professional
Development Conference.
- Provide continued support given by their predecessors
in planning the Annual Meeting track sessions. Conference calls conducted April-October.
- Participate
in planning the National Professional Development Conference programming by implementing
professional development topics for their tracks. Planning conducted through bi-weekly
conference calls August-December.
- Identify potential GIA members at AAMC-member
institutions, recruit new members, and encourage attendance at both the Annual
Meeting and National Professional Development Conference.
Attends
the following meetings:
- GIA National Professional Development Conference
Planning/Steering Committee Meeting (held in July in a determined location).
- Steering
Committee Meeting (held during the Annual Meeting in October/November)
- Annual
Meeting Planning (held 1-1/2 days in February at AAMC Headquarters)
Immediate
Past Chair
This position becomes effective during the Business Meeting
at the National Professional Development Conference (NPDC), and terminates at
the next NPDC.
- Chairs the Call for Nomination Committee in selecting
the leadership candidates for the coming year.
- Directs the biannual member
information survey.
- Takes part in projects as assigned by GIA Chair.
- Chairs the Past Chairs Meeting (held at AAMC Headquarters in February).
- Directs
any annual project of the past chairs' committee, and serves as its liaison with
the GIA Chair, the Steering Committee and the Executive Secretary such as contributions
to the Annual Meeting and National Professional Development Conference programming.
Attends the following meetings:
- National Professional
Development Conference and Steering Committee Meeting (held in March/April)
- GIA
National Professional Development Conference Planning/Steering Committee Meeting
(held in July at a determined location)
- Steering Committee Meeting (held
during the Annual Meeting in October/November)
- Steering Committee/Annual
Meeting Planning (held 1-1/2 days in February at AAMC Headquarters)
Executive
Secretary - Treasurer
- As the chief appointed officer representing
the AAMC, serves as the liaison between the GIA and the AAMC administration.
- Maintains
membership records of the GIA and oversees membership directory.
- Establishes
and maintains a financial accounting system, prepares an annual budget for consideration
and approval by the Steering Committee, prepares an annual financial statement
for the general GIA membership, and maintains permanent accounts of GIA finances.
- Makes
available other necessary professional support.
Attends the following
meetings:
- National Professional Development Conference and Steering
Committee Meeting (held in March/April)
- GIA National Professional Development
Conference Planning/Steering Committee Meeting (held in July at a determined location)
- Steering
Committee Meeting (held during the Annual Meeting in October/November)
- Steering
Committee/Annual Meeting Planning (held 1-1/2 days in February at AAMC Headquarters)
- Advises
GIA Steering Committee and its Chair on consistency between its activities and
AAMC mission and general policies.
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