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Preparing Your Curriculum Vitae
Maintaining effective documentation of your academic history and achievements is critical to success in academic medicine. Consider the tips and tools on this site as you prepare your portfolio with an eye toward highlighting your unique qualifications. Use “Create My CV” to craft your CV, considering the “Tips and Strategies” to make the best impression; “Teaching Portfolio” explains what should be included in showcasing your teaching efforts. “Biographies” includes information about your biographical statement and links to the NIH Biosketch form and examples. It also addresses the “Executive Summary,” a powerful tool to highlight your qualifications in ways that one’s CV often does not. For advice, review the questions and answers in “What if. . .?” or Send Us Your Question. For more information, consider the "Resources" we've identified.
Key points to keep in mind:
- Follow your institution’s guidelines for your internal CV, the CV you submit with promotion and tenure materials.
- Don’t wait to create your external CVs, biographical statements and executive summary.
- Create a teaching portfolio.
- Develop a system that works for you to facilitate updating your package.
- Update your entire package at the same time to prevent discrepancy in content and update it at least twice per year.
- To keep track of the most current version, use a naming convention or date-header that reflects the date of the most current version [i.e., don’t use the automatic date feature in your header].
Sample CV: Order of Content
Header with name, date [suppress on first page]
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First Name Last Name, M.D., Ph.D.
Street Address
City, State zip code
(Area code) phone number (Area code) fax number
email@address.com |
 Do NOT include SSN, age, gender, race, religion, political affiliation, marital/parental status, disability, or national origin. |
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Education |
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Fellowship, Your University, City, State
Residency, Your University, City, State
M.D., Your University, City, State
B.S. in Biochemistry (magna cum laude), Your University, City, State |
1996-1998
1992-1996
1988-1992
1984-1988 |
List your educational history in reverse chronological order, including the name of the institution, city, state, degree earned, and year of completion or years of attendance. |
Appointments |
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Associate Professor
Department of
Your University
City, State
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2003-present |
List your employment history in reverse chronological order. |
Director, Center for
Your University
City, State
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1999-present |
Consider moving this to the following section if this is not truly an academic appointment. |
Assistant Professor
Department of
Your University
City, State
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1996-2003 |
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Chief Resident
Department of
Your University
City, State
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1995-1996 |
Include only if it is an appointed position requiring an extension of the residency. |
Other Positions and Employment |
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List non-academic employment history in reverse chronological order, noting position held, employer, location, and brief description of duties and responsibilities
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Years |
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Certification and Licensure |
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Diplomate, Your ABMS Board
Subspecialty Certification, Your Subspecialty Board
State Medical License
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Year
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Include the state and year of licensure in reverse chronological order for all active then inactive licenses. Do NOT list DEA numbers. |
Professional Memberships and Activities
List your professional memberships, grouped by professional organization, in reverse chronological order, noting leadership positions and other positions held.
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This section may also include editorial activities. If, however, you have served as editor in many contexts, consider grouping these together under a separate heading, by publication, in reverse chronological order. |
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Honors and Awards |
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Golden Apple Award for Excellence in Teaching
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2004, 2003, 2001 |
You may also list elite fellowship programs, those to which you were accepted on the basis of a competitive, as opposed to first-come, first-serve, application process. |
Committee Assignments and Administrative Services |
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List in reverse chronological order, noting leadership positions held. Include university and non-university activities (e.g., work with NIH study groups).
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Years |
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Educational Activities |
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- Identify your teaching activities here or write "See attached Teaching Portfolio"
- List in reverse chronological order, noting your role (course developer, course director, lecturer) and including applicable spans of time
- Include supervision of doctoral students and thesis supervision in a research setting
- Include graduate student teaching
- Identify teaching residents in a clinical setting
- Include advising responsibilities
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If you do not refer to a separate Teaching Portfolio, consider depicting this information in a table, as it provides a concise, visual way to identify role, number of students, number of sessions, and evaluation data. See example below. |
Grants |
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- List under sections of pending, current, and past grants in reverse chronological order
- Include the title of grant
- Identify the granting agency and grant number
- Note the award total , demarcating total direct and indirect costs
- State your role, also identifying the PI if you are not the PI, and percent of effort
- Include the dates of award
- If you include contracts, rename the section, "Grants and Contracts," and use two subheadings, separating contracts from grant awards.
- If voluminous, truncate this listing to the most recent decade and note the limitation in the heading.
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Consider depicting this information in a table, as it provides a concise, visual way to reflect this data. See example below. |
Patents
List these in CHRONOLOGICAL order to provide for easy updating.
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Editorial Work
List these in reverse chronological order.
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Abstracts and Presentations |
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Oral Presentations
National/International Meetings
Local/Regional Meetings
Posters
National/International Meetings
Local/Regional Meetings
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Dates |
List these in reverse chronological order, beginning with National/International presentations as a category followed by Local/Regional meetings. Use an asterisk or other explained notation to demarcate invited talks and meetings that you helped to organize. |
Publications
- List your publications in chronological order for easy updating
- Number these and highlight your name in bold
- Follow this order - peer-reviewed, non-peer-reviewed publications, articles accepted for publication, books and monographs, evidence of works in progress (complete articles published in conference proceedings, book chapters, review articles, editorials as indicated), development and/or publication of educational materials, development of major curricular offerings or innovative educational programs, non-print materials, published abstracts
- Note:
if you’re not listed as first author on publications for which your mentored student is listed, note that role with an asterisk or other indicator
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| Clinical Teaching |
[include a description of activities here] |
[list year(s)] |
| Lectures |
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| Mentoring |
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| CME |
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| Course/Curriculum Development |
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| Educational Committees |
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Research
Pending Awards
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| Source and ID |
Project Title |
Project Period |
Role and Percent of Effort |
| [Funder - No.] |
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Description: |
| [Funder - No.] |
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Description: |
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Current Awards
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| Source and ID |
Project Title |
Project Period |
Role and Percent of Effort |
| [Funder - No.] |
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Description: |
| [Funder - No.] |
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Description: |
| [Funder - No.] |
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Description: |
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Past Awards
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| Source and ID |
Project Title |
Project Period |
Role and Percent of Effort |
| [Funder - No.] |
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Description: |
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Contracts
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| Source and ID |
Contract Title |
Contract Period |
Role and Percent of Effort |
| [Funder] |
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Description: |
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