Registration and Housing Information

Registration and Housing Services are being provided by Experient. You MUST register before making your hotel reservations. The easiest way to register and reserve your room is to do so online, where you can accomplish both tasks at the same time.

The AAMC Room Block is now sold out!
Please see below for overflow hotels and information.

There are three ways to register in advance of the meeting: online, by mail or by fax.

Online Registration
You may register online. Credit card payment is required. After submitting your registration, you will have the opportunity to make a hotel reservation.

Registration by Mail or Fax
Please complete the registration form (PDF, 2 pages) and send it with payment via mail or fax.

PLEASE NOTE: YOUR HOTEL RESERVATION WILL NOT BE CONFIRMED UNTIL YOUR REGISTRATION PAYMENT HAS BEEN PROCESSED.

Mail:
AAMC Annual Meeting Registration
c/o Experient P.O. Box 3918
Frederick, MD 21705-3867 USA

Fax: 301-694-5124 (credit card payment required)

For FedEx and UPS mailings only, send to:

Experient
Attn: MCL081 Registration
1888 N. Market Street
Frederick, MD 21701
301-694-5243

Print or type all information and list your name as you wish it to appear on your name badge (editing the name badge may be necessary). Keep a copy for your records. Only 1 registrant and 1 personal guest per form (see below for clear definition of personal guest status).

Payment Methods
A check, money order (payable to AAMC), purchase order*, or credit card information must accompany the registration form. Payments from outside the United States must be made payable in U.S. funds through a U.S. bank. Forms received without payment will not be processed. Do not include any other payments with your annual meeting registration, as we will be unable to process your check and it will be returned to you. Individuals registering on site must pay the registration fee by check or credit card. American Express, MasterCard and Visa are accepted.

*Registrations received with a purchase order will be accepted as a placeholder only. Actual payment must be received by October 17. If payment is not received by this date, your registration will be canceled.

PLEASE NOTE: UNTIL PAYMENT IS RECEIVED, YOU WILL BE UNABLE TO MAKE A HOTEL RESERVATION WITHIN THE AAMC ROOM BLOCK.

Advance Registration Cut-off
Registration forms received via mail / fax after October 17 will be charged the on site registration fee and processed on site. Online registration will be open through October 26. Materials can be picked up at the on site registration counter at the Convention Center beginning at 7:00 a.m. on Friday, October 31.

On Site Registration
If you do not register in advance, you may register on site at the Convention Center beginning at 7:00 a.m. on Friday, October 31. Onsite registration fees will apply.

One Day Registration
The One Day registration fee is $175. One Day registration is available for any of the meeting dates but purchase is limited to one day only. It entitles the registrant to a copy of the final program and access to all open meeting functions, and to the Exhibit Hall on Sunday or Monday. Multiple One Day passes cannot be purchased for the same person.

IME Exhibitor's Registration
All IME exhibitors must register for the annual meeting. If you have received notice that your booth application has been accepted, please be sure to check the IME Exhibitor box on the registration form, so that you are correctly identified as an exhibitor. You will not be allowed access to the Exhibit Hall without the exhibitor's badge during set up. On site, set-up help will be issued a badge that reads "Set-Up Help Only." After the set up of exhibits on Saturday, anyone without an official badge must leave the Exhibit Hall. IME Exhibit booth fees are paid separately to AAMC. Do not include this payment with your registration fee. You may only register as an IME Exhibitor if your application to exhibit has been accepted and your booth fee has been paid.

IME exhibit questions should be directed to Caroline Coleman at ccoleman@aamc.org or 202-828-0412.

Personal Guests
There is no charge to bring a personal guest to the meeting. Please note that a "Guest" is a personal guest, not a business associate or staff member. Guests may attend open meeting functions, but will not receive meeting materials.

"My CME" Program
For more information on the CME program, please visit the "My Cme" Page. The Web site contains detailed information on the program, guidelines for creating your meeting objectives, and a tentative list of eligible sessions. To enroll in the program, please check the appropriate box on your registration form, and submit payment for the $50 CME fee.

Confirmation
If registering online, immediate e-mail confirmation will be sent to the address provided. If registering via fax, confirmation will be sent via e-mail within five business days of receipt of registration.

Badges and Workshop and Meal Tickets
Badges, meal tickets and GEA/GSA workshop tickets will be mailed in advance this year. Badge holders, final programs, and additional meeting materials may be picked up in the registration area at the Convention Center beginning at 7:00 a.m. on Friday, October 31.

Refund and Cancellation Policy
Registration Fees: Requests for cancellations or substitutions must be submitted in writing to mcl081.attendee@experient-inc.com. Applicable cancellation fees are as follows:

$50 processing fee is assessed for cancellation notices received by October 3; 50% of the registration fee is refunded for cancellation notices received between October 3 and October 17

No refunds are issued if cancellation is received after October 17. Forfeited fees may not be applied to subsequent years.

Meal Ticket, Workshop and CME Fees
Refunds are only issued for cancellation notices received by October 17.

Refunds will be made in the same form as the original payment.

A Special Note for the Disabled
The Association of American Medical Colleges wishes to ensure that no individual with a disability is excluded, denied services, segregated or otherwise treated differently from other individuals because of the absence of auxiliary aids and services. If you are in need of auxiliary aids or services, please contact us at annmeet@aamc.org.

Housing Information

The AAMC Room Block is now sold out. If you have not made your hotel reservation, we recommend that you check with the following hotels. Please note that we do not have room blocks or negotiated rates at these hotels, nor can we guarantee availability.

Marriott Plaza San Antonio
555 S Alamo Street
San Antonio, TX 78205
Phone: (210) 229-1000
Fax: (210) 229-1418
Toll Free: (800) 421-1172
http://www.marriott.com/hotels/travel/satpl-marriott-plaza-san-antonio

Emily Morgan Hotel
705 E Houston Street
San Antonio, TX 78205
Phone: (210) 225-8486
Fax: (210) 225-7227
Toll Free: (800) 824-6674
http://www.emilymorganhotel.com

Hyatt Regency San Antonio
123 Losoya Street
San Antonio, TX 78205
Phone: (210) 222-1234
Fax: (210) 227-4925
Toll Free: (800) 233-1234
http://sanantonioregency.hyatt.com/hyatt/hotels/index.jsp

For additional hotel options, please visit http://www.visitsanantonio.com/visitors/sleep/hotels-and-motels/index.aspx

Changes/Cancellations for Existing Reservations
All reservations, changes and cancellations must be made through Experient by October 1, 2008, and will be based on availability. Beginning October 13, 2008, please contact your hotel directly. Penalty fees for early departure may apply and are enforced by the hotel.

INDIVIDUAL ROOM RESERVATIONS MAY BE CANCELED UP TO 72 HOURS PRIOR TO ARRIVAL WITHOUT PENALTY. CANCELLATIONS WITHIN 72 HOURS OF ARRIVAL WILL RESULT IN FORFIETURE OF THE ONE NIGHT'S ROOM AND TAX DEPOSIT.

Registration or Housing Questions
Please contact Experient via e-mail at mcl081.attendee@experient-inc.com (attendees) or mcl081.exhibitor@experient-inc.com (exhibitors). In the United States and Canada, call toll free at 866-229-3691. International attendees may call 301-694-5243, Monday through Friday, 9 a.m. - 5 p.m. (Eastern Time).

AAMC's Official Room Block-SOLD OUT
The following hotels are part of AAMC's Official Room Block. There are no more rooms available within the block. Contact information and rates are provided for attendees who have existing reservations. All rates are per room per night and are subject to a 16.75% tax (subject to change).

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